2627-061 - Administrative Assistant (CLA3) - Central Office
Nova Scotia Community College - 15 emplois
Halifax, NS
Détails de l'emploi :
Avantages :
Administrative Assistant (CLA3)
Education
Central Office, IT Campus
Halifax, Nova Scotia
NSCC International
Term, Full-time Position: Commencing approximately June 29, 2026, and ending approximately June 1, 2027
Application deadline is 11:59PM, June 16, 2026
Competition No. 2627-061
Salary range: $53,852.018to $63,355.315 annually
What you will be doing….
As part of the NSCC International team, the Administrative Assistant will:
- Provide administrative, operational, and financial support to the Director, International and team.
- Support departmental operations through financial administration, coordination activities, and stakeholder communication in a fast-paced post-secondary environment.
Key responsibilities include:
- Providing day-to-day administrative and operational support for departmental initiatives, programs, and projects.
- Coordinating meetings, travel, workshops, and events (virtual and in-person) for staff, students, external partners, and stakeholders, including logistics, documentation, and follow-up actions.
- Leading financial processes including invoice and procurement documentation, budget tracking, expense reconciliation, vendor management, and troubleshooting discrepancies.
- Maintaining departmental records, trackers, and documentation using systems such as Excel, SharePoint, and Cognos to support reporting, projects, and operational activities.
- Building and maintaining relationships with internal departments, vendors, and external stakeholders to support effective service delivery.
- Supervising the day-to-day activities of the student office assistant, including task delegation, training, and ongoing guidance.
- Managing inventory control processes, including tracking, monitoring, and maintaining departmental supplies.
- Ensure NSCC and funding agencies policies and procedures are adhered to in all administrative and operational activities.
Qualifications and Occupational Experience:
- The minimum educational qualification for this position is a post-secondary diploma in business or a certificate in office administration. High school completion with significant years of administrative experience will also be considered.
- You have a minimum of 3 years of recent and related occupational experience at senior levels in a fast-paced office environment.
- Excellent computer skills are required, with strong proficiency in Microsoft Office applications including Word, Excel, SharePoint, and Forms.
- Experience using Adobe, virtual meeting platforms, and Cognos. Familiarity with Oracle would be considered an asset with a willingness to learn new technology.
- Experience in the post-secondary or international environment would be considered an asset
- Knowledge of financial procedures, administrative and process improvement practices.
- Strong documentation, records management, and data tracking skills are required.
- Ability to maintain confidentiality and manage sensitive information appropriately.
Relevant Skills and Knowledge:
- You demonstrate a commitment to inclusion, diversity, equity, accessibility and anti-racism
- You possess strong organizational and time management skills.
- You possess the ability to manage competing priorities and meet deadlines.
- You have strong communication, relationship-building and stakeholder coordination skills.
- Initiative, adaptability, and a service-oriented approach.
- Strong problem solving and attention to detail
Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.
Unfortunately, we cannot accept late or paper applications.
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