Administration Officer

JOB OPPORTUNITY - ADMINISTRATION OFFICER
YARMOUTH, NS

To join our team of financial services professionals, we are currently accepting applications for a full-time Administration Officer (AO) to provide exceptional service to our branch staff as they serve our members. The position is based in the Administration Office of the Credit Union, in Yarmouth.

The Person:

The ideal candidate will be/have:

• superior customer service and communication skills
• a team player, who works well in a team environment and can resolve problems independently
• a multitasker who is organized, accurate and shows a high level of attention to detail
• flexible and adaptable to change with strong time-management skills
• a high comfort level working with and learning to effectively use new banking technology, various software platforms and applications including SharePoint and Office 365
• Grade XII diploma plus a one to two-year business program (community college/university level). One to three years' experience and/or training in an accounting environment - an equivalent combination of education/experience may be considered. Experience and/or a designation in payroll may be considered an asset.

The Job:

Reporting to the Director, Finance & Risk, the AO provides an elevated level of professional service and support to credit union staff. Duties include (but not limited to):

• assists in the preparation of the annual capital and operating budgets for the credit union
• produces annual audit reports for the finance department, external auditors, regulatory auditors
• prepares, posts, and maintains various schedules including CRA (HST, Corporate Tax, etc), Fixed Assets, Prepaid Expenses, Accounts Payable, Accounts Receivable, and balances to GL control account
• administers payroll and benefits program for all staff of the Credit Union
• maintains a high level of expertise in all products & services; develops, updates, and communicates internal procedures, and proactively provides training and ongoing support to staff
• investigating and resolving problems/discrepancies in accordance with established procedures and regulatory requirements

Compensation:

We offer a comprehensive salary and benefit package for this position including an employee pension, health benefits, days off for volunteer activities, an annual health & wellness benefit, vacation days, sick days, and personal days, as well as paid professional development education and training.

Interested candidates should forward their cover letter and resume by June 19th, 2026, to Sonia Ryan, Manager of Human Resources at [email protected]. Note that this position is being posted both internally and externally concurrently.

Coastal Financial Credit Union is a locally owned co-operative financial institution. We offer a full suite of financial products and services including chequing and savings accounts, investments, personal and commercial lending (including fishing boats/licenses). We believe in giving back to the communities in which we operate. With five branch locations in the southwestern part of Nova Scotia (Yarmouth, Tusket, Wedgeport, West Pubnico, and Barrington), our focus is on meeting the banking needs of our members.

We understand the time and effort that it takes to apply, and we want to thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.

NOTE: All offers of employment are conditional upon the acceptance of an Individual Fidelity Bond Application which includes a criminal check and a credit check.