As Canada's premier private jet company with a legacy spanning over 60 years, Execaire Aviation leads the way in aviation solutions. Setting the standard in aviation excellence, we redefine the way you fly, ensuring unparallelled service and unforgettable experience. Our success is driven by a team of over 550 dedicated employees who all share the same vision. As a leading provider of aviation solutions and operators of private jets, we offer a complete range of services including aircraft management, aircraft maintenance, aircraft charter and sales, as well as FBO services. At Execaire Aviation, our foundation is built on unwavering core values. Safety is our compass, guiding every operation. Excellence is the standard we uphold in every task. Innovation is our driving force, propelling us into the future of aviation.

Join us and be a part of a team that lives and breathes these values every day!

The Technical Record Coordinator will ensure that all required documentation is controlled, complete, and ready for aircraft delivery.

• Provide proficient MS Office Suite support including advanced word processing (text, tables, import/export, linking, templates), Excel spreadsheets (intermediate skill, set-up and data input, formatting, charts, graphs, statistics, import/export linking), PowerPoint presentation (intermediate skill, text, import/export, animation, linking, slideshow), and Outlook (email management, scheduling, contact management)
• Provide efficient office administration including correspondence management, filing, management, photocopying, and faxing
• Prepare meeting minutes
• Ensure appropriate electronic security and sensitivity handling of directories, folders, and files
• Retrieve productivity and timekeeping information from JDE
• Import JDE reports into MS Excel spreadsheets
• Process Mobile Repair Party (MRP) and Field Team (FT) travel claims
• Process electronic forms (EAF's, ECF's, ERR's, LTF's, NSPR's. OTR's, MJR's and Travel Claims)
• Import timekeeping for local groups in Kronos payroll system
• Assist production and support personnel with administrative matters including completion and submission of forms, timesheets, and providing liaison with Human Resources staff
• Provide courtesy support, reception, and assistance for customer visitors
• Maintain notice board postings
• Answer phones and take messages for local phone group
• Maintain and replenish office supplies
• Assist managers with office administration and clerical tasks
• Undertake recurrent or upgrade training as required
• Provide clerical support to other departments on occasion
• Other duties as assigned
  

• Bilingual in English and French
• Minimum one year experience in a clerical and/or administrative position
• High school leaving certificate or equivalent with Business Course credits (or related continuing education credits)
• Intermediate MS Office training (Microsoft Word, Excel, PowerPoint, and Outlook)
• Familiarity or basic skill in MS Access Database and/or MS Project are assets
• Above average organizational and inter-personal skills are essential
• Initiative, attention to detail, and ability to maintain confidentially are also essential
• Must be eligible to meet requirements for Canadian Controlled Goods Program (CGP), Secret Level II Security Clearance through PSPC- Contract Security Program, and Transport Canada RAIC clearance.

• Competitive supplemental health and dental benefit effective from date of hire
• Free access to a virtual doctor (24/7) as a member of the company benefits plan
• RRSP matched by the company
• Employee Assistance Program
• Great task diversity and unique challenges
• Social activities for all employees (BBQ, Celebration of Diversity & Inclusion events, Holiday lunch, etc.)
• A great TEAM!

Our careers culture is fueled by innovation, teamwork, and a commitment to excellence. Your career at Execaire Aviation is a journey of growth and development. We invest in our team members, offering extensive training programs and ample opportunities to enhance your skills. From mentorship initiatives to career advancement pathways, we are dedicated to nurturing your potential and fostering a culture of continuous learning. Join us in redefining aviation standards and unleashing your potential in an environment where your aspirations can take flight!

We celebrate diversity and believe in the power of an inclusive workplace. At Execaire Aviation, we embrace unique perspectives and backgrounds, recognizing that diversity drives innovation and creativity. We strive for a work environment where everyone feels respected, valued, and empowered to contribute their best. Join us in building a team that reflects the vibrant tapestry of aviation.