Executive Assistant

Location: Hanwell, New Brunswick

Company: Holland Power Services

About Us

Holland Power Services is a trusted provider of powerline and storm restoration services across Canada and the United States. We are proud of our strong team culture, commitment to safety, and dedication to delivering high-quality service to our customers. We believe that our people are our greatest strength, and we are seeking a professional, highly organized Executive Assistant (EA) to support the President and Executive Team.

About the Role

Reporting to the President, the Executive Assistant provides senior-level administrative and strategic support to the President and three Vice Presidents. You will serve as a trusted partner, managing complex calendars, preparing materials for leadership meetings, coordinating executive communications, and supporting special projects and key priorities.

Key Responsibilities:

• Executive & Calendar Management
  • Manage complex, multi-time zone calendars for the President and VPs.
  • Coordinate executive meetings, internal planning sessions, and external stakeholder engagements.
  • Proactively resolve scheduling conflicts and prioritize high-impact meetings.
  • Serve as a strategic partner to the executive team, helping to manage and prioritize incoming requests in alignment with organizational priorities.
• Meeting & Event Coordination
  • Prepare agendas, presentations, and briefing materials for leadership meetings.
  • Record and distribute meeting minutes and ensure follow-up on key action items.
  • Coordinate logistics for retreats, board meetings, offsite sessions, and industry events.
• Communication & Correspondence
  • Draft, edit, and proofread internal and external communications on behalf of the executive team.
  • Maintain professional tone, confidentiality, and accuracy in all communications.
  • Serve as a point of contact for high-level partners, board members, and customers.
  • Monitor and triage executive email inboxes, responding to or escalating communications as appropriate.
• Project & Initiative Support
  • Track progress of key strategic initiatives and cross-functional projects.
  • Maintain dashboards, project trackers, and Gantt charts as required.
  • Support Directors and VPs in gathering inputs and preparing status updates.
• Information & Document Management
  • Organize digital and physical records, reports, and reference material.
  • Ensure version control and accessibility of board documents, policies, and presentations.
  • Conduct research or compile executive summaries as needed.
• Administrative & Operational Support
  • Process expense reports, invoices, and travel arrangements for the executive team.
  • Assist in the coordination of internal workflows across departments (Finance, HR, Storm Admin, etc.).
  • Anticipate executive needs and provide proactive support.
  • Be available, as needed, during storm activations to assist with executive coordination and communication support.
• Relationship Management & Culture Support
  • Liaise with Directors and department leads to streamline communication.
  • Support employee engagement efforts and culture-building initiatives.
  • Coordinate hospitality or special touches for visiting executives or partners.
• Confidentiality and Discretion
  • Handle sensitive organizational and personnel information with a high degree of confidentiality and sound judgment.

Key Qualifications

• 8+ years of experience in an executive assistant, chief of staff, or senior administrative role.
• Experience supporting C-suite or senior leaders in a dynamic, fast-paced environment.
• Excellent organizational, written, and verbal communication skills.
• High degree of professionalism, discretion, and judgment.
• Proficient with MS Office, calendar management tools, and collaboration platforms.
• Experience coordinating board-level or cross-functional materials is an asset.

Why Join Holland Power Services?

At Holland Power Services, we're strengthened by our people and driven by service. Join a high-trust team where your skills, ideas, and initiative are genuinely valued - and no two days are the same. We offer competitive wages and a comprehensive benefits package that includes health and dental coverage, long-term disability, life insurance, and RRSP matching.

How to Apply

Submit your resume and a short cover letter via our onlie application system BambooHR - https://hollandpowerservices.bamboohr.com/careers/79

We look forward to hearing from you!

Holland Power Services is an equal opportunity employer and is committed to providing a recruitment process that respects the dignity and independence of all candidates. We will consult with all applicants who request accommodation during the recruitment process to ensure the accommodation provided considers the applicant's individual accessibility needs, to the point of undue hardship. We thank all applicants for their interest in a career with Holland Power Services. Only those selected for an interview will be contacted.