JOB SUMMARY

Reporting directly to the Governance Manager, the Administrative Support, Governance & Executive Director role provides generalist support to the Governance Team while also serving as the primary administrative resource for the Executive Director and Assembly-related activities.

DUTIES AND RESPONSIBILTIES

• Schedule and coordinate the Governance Manager and the Governance Team's meetings, Assembly, and P&P sessions.
• Manage the Executive Director's schedule, coordinating appointments, conferences, and internal/external meetings to optimize time efficiently.
• Coordinate meeting preparation by developing detailed agendas and compiling relevant materials; accurately record, transcribe, and distribute minutes for Governance Team, P&P, and Assembly meetings.
• Oversee the scheduling and logistical support for the Assembly, organizing events and ensuring all details are clearly communicated to participants.
• Coordinate P&P meetings by setting schedules, preparing agendas, and handling follow-up communications.

QUALIFICATIONS

• Minimum 3 years' experience supporting executives or similar role (e.g., law clerk).
• Exceptional written and verbal communication, with strong interpersonal skills, tact, and discretion.
• Highly organized with excellent time management; able to coordinate multiple projects and maintain digital file systems.
• Proficient in Microsoft Office Suite and quick to learn new software and systems.
• Adaptable, collaborative team player who thrives in dynamic environments and enjoys challenges.
• Experience working with Mi'kmaw and/or Indigenous communities is a strong asset.

CONDITIONS OF EMPLOYMENT

• Must hold and maintain a valid NS driver's license. Travel throughout Nova Scotia will be required.
• Potential for occasional work on weekends or evenings.

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Applications/resumes must be received by 11:59pm, August 3, 2025, and can be emailed to: [email protected]