Eating Disorders Nova Scotia is a rapidly growing, community-based organization. We believe that no-one should have to face an eating disorder alone. Each year, we support over a thousand people along their recovery journey. Our supports include peer support groups and individual support, workshops, professionally led groups, support for families, education, resource navigation, and advocacy.

This fall we will be opening our first ever dedicated space on Agricola Street and will be offering in person programming.

We are seeking a highly organized and detail-oriented Operations Coordinator to join our dynamic team. The Operations Coordinator will play a crucial role in ensuring the smooth and efficient day-to-day operations and impact of our organization

This is a full-time position, working out of our space in the North End of Halifax.

Key Responsibilities

Our processes

• Collaborate with team members to develop, implement, assess and improve streamlined procedures and operational workflows.
• Collect and analyze operational data to identify trends and areas for improvement.
• Assist in the planning, execution, and evaluation of programs and projects.
• Track project timelines and milestones to ensure timely completion.
• Assist with planning and coordinating events and meetings.

Our technology and tools

• Serve as the office's primary focal point for IT infrastructure, hardware, and software matters.
• Maintain our customer relations database (Keela).
• Manage and maintain digital files and platforms (Monday, QuestionPro, Slack, MS365, etc.)

Our building

• Manage our building, coordinate maintenance, repairs and improvements as needed.
• Monitor and manage inventory levels of supplies and equipment.
• Work with vendors and contractors to procure necessary materials and services.

Our finances

• Monitor budgets, including A/P and A/R.
• Provide support to Finance.
• Process donations, including bank deposits.
• Ensure legal, financial, and privacy compliance.

Qualifications

• Bachelor's degree in Business Administration, Information Management, or a related field.
• Proven experience in operations coordination or a similar role.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Analytical mindset with a focus on continuous improvement.
• Proficiency in project management tools (we use Monday) and Microsoft Office Suite.

You are the ideal candidate if you:

• Are a confident self-starter, organized and self-motivated with good attention to detail; are able to break apart complex tasks into their distinct pieces.
• Love organizing and think systematically; derive satisfaction from being able to make things simpler and more efficient.
• Thrive in a fast-paced environment with competing demands and priorities; like to work on a wide variety of tasks and projects.
• Are an effective listener and can translate problems into solutions; inquire when unclear and ask questions for clarity and understanding.
• Know how to effectively communicate about your workload and priorities in order to get the support you need to accomplish your tasks.
• Have a minimum of 3 years experience in a similar role, preferably in the non-profit sector.

If this sounds like the role for you, here are more reasons why you should apply:

• An opportunity to be part of a team supporting those impacted by eating disorders in an innovative, data driven environment.
• A work culture that prioritizes self-care, professional growth and development.
• A flexible work environment.
• Fantastic health benefits.
• Air conditioning at work!

Eating Disorders Nova Scotia recognizes the overrepresentation of white/non-racialized voices within our organization. Therefore, we prioritize the contributions, perspectives, and lived experiences that individuals from Black, Indigenous, and racialized communities bring to our organization's work. We welcome and encourage applicants to self-identify in their cover letter. We also encourage those who have had direct experience with eating disorder recovery to apply and self-identify in their cover letter.

To apply:

Tell us why you want to work with us, and what specific skills and experiences you bring to this position. Include both your resume and cover letter as one PDF and name your attachment with your first and last name.

Send to: shaleen @ eatingdisordersns.ca

With subject line: Operations Coordinator Position

Deadline for applications: Midnight, July 20th

Applications will only be accepted via email. (Not via Career Beacon or LinkedIn)

For more information on Eating Disorders Nova Scotia, visit us at www.eatingdisordersns.ca