Position Title: Residence Services Coordinator
Department: University Housing
Position Type: Full-time
Classification: NSGEU Band 5
Salary Range: $46,975-57,447 (37.5 hours/week)
Posting Date: July 3, 2025
Closing Date: July 10, 2025

Position Description

The Residence Services Coordinator plays a key analytical and administrative role in organizing and coordinating annual residence room assignments for the University. It maintains statistical records, designs reports, analyzes data, and improves systems as needed. The role requires expertise in specialized software (Banner, X-Reports, Blackboard and MS Excel) to ensure accuracy. It also manages student meal plan accounts and coordinates the ordering, tracking, repair, and cleaning of residence inventory, working closely with the Manager of University Housing.

Key Responsibilities

• Managing the online room assignment system (KX), coordinates the room assignment process on an annual basis and maintains the inventory of rooms. Manages wait lists and transfer lists.
• Maintains student accounts related to food and residence fees. Fields student inquiries related to meal plan options, student accounts and Blackboard (meal) accounts.
• Maintains a student damage report by house recording work order information, individual & common area damages. Apply student damage fees to student accounts on a monthly basis.
• Develop and maintain inventory database and long-term plan for inventory control and purchasing; Help to improve system for damage recording, billing, reporting and communication; Assist with room and facility inspections.
• Coordinate year opening and closing duties.
• Coordinate and plan around unique student groups with specific needs

Qualifications

• University Degree or equivalent preferred. IT degree an asset or acceptable combination of qualifications and experience
• 3-5 years office or analyst experience
• Skilled at working with specialized software programs, i.e. Banner, KX, MesAmis
• Advanced knowledge of Microsoft Excel is mandatory
• Ability to prioritize high volumes and working pro-actively with minimal supervision
• Must be organized and efficient with excellent communication and multi-tasking skills

To apply for this opportunity, click the "Apply Now" button and upload your cover letter, resume and references.

StFX is located in Mi'kma'ki, the ancestral and unceded territory of the Mi'kmaq People.

Our institution is committed to upholding the values of equity, diversity, inclusion and accessibility. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including Indigenous persons (especially Mi'kmaq), racialized persons (especially African Nova Scotians), persons with disabilities, those who identify as women and/or 2SLGBTQIA+ and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority.

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact People and Culture at [email protected] or 902-867-5038.

About St. Francis Xavier University

Established in 1853, St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of today's undergraduates by providing the very best academic experience -- outstanding teaching, exceptional hands-on research opportunities, and global exchanges -- all within Canada's most vibrant and inspiring residential campus. Here, the focus is on the academic and personal development of every student, making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life, determined to make a positive impact on the world.

In 2022, Maclean's annual university rankings put StFX #1 in student satisfaction and #2 in reputation across Canada in the primarily undergraduate category. For more, visit www.stfx.ca.

About Antigonish, Nova Scotia

The beautiful and historic town of Antigonish is located within the northeastern corner of Nova Scotia. Only a 15-minute drive from the ocean and a two-hour drive to major urban centres, Antigonish is a family-friendly community with a diverse and growing population and provides access to excellent education at all levels. The town is surrounded by rolling countryside and beautiful beaches and is a hotspot for outdoor recreation, sports and other active lifestyle activities. Antigonish supports a vibrant culture in the arts with music, performing arts, visual arts and crafts, and fabulous festivals happening throughout the year. For more information visit www.townofantigonish.ca or www.visitantigonish.ca.