Job Number: J0625-0934 Job Title: Human Resource Coordinator Job Category: Human Resources Job Type: Permanent Full Time Date Posted: June 19, 2025 Closing Date: July 10, 2025 Number of Positions: 2
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If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.

We are searching for a Human Resource Coordinator to join our Human Resources team based in Halifax, Nova Scotia.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you've made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health, vision, and dental benefits plan, including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex's Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Aids management in attendance support meetings and employee follow up.
• Responsible for providing administrative and clerical support to the human resource department.
• Review Permanent Residency/Immigration requests to determine if employee has met requirements, works closely with Immigration team to process requests.
• Complete confirmation of Employment letters for Immigration purposes.
• Draft internal offer letters in accordance with union requirements and terms and conditions.
• Draft coaching letters and verbal warning letters based on information provided by management.
• Complete personal leave letters as approved by sites/facilities.
• Assist with bargaining as required.
• Participate in New Build orientation preparation.
• Audit and maintain various tracking sheets
• Support HR department with educational sessions.
• Support HR department with coordinating employee engagement survey results.
• Support HR department with monthly HR reporting (basic navigation of Power BI and excel to compile reports)
• Other duties as required.

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• 1 to 3 years with a focus on Human Resources.
• College Diploma in Human Resources, or related field.
• Experience in human resources administration within a unionized environment.
• Have a knowledge and ability to use computers and information technology to improve efficiency.
• Ability to plan and carry out work according to pre-set objectives.
• Proficient in Microsoft Office 356 Suite.
• Ability to meet or exceed service needs and expectation and to provide excellent service in a direct and indirect manner.
• Strong personal skills such as time management and organizational skills, critical thinking, effective oral and written communication.

About Us

It all began in 1988 when our Founder, Joseph Shannon, purchased a single nursing home in his hometown of Sydney, Cape Breton. For more than three decades, Shannex has grown as a trusted provider of senior accommodations, services and care in Nova Scotia, New Brunswick, and Ontario. Our industry-leading services are inspired by residents and delivered by Parkland Retirement Living and Lifestyle Residences, Shannex Enhanced Care, Faubourg du Mascaret and a home care division of team members who create an exceptional resident experience and a positive, fulfilling work environment where every voice matters.

If you're ready to join the Shannex team of Great People, apply today!

Great People is a core value at Shannex based on the belief that our team members are the spirit and foundation of the organization. Shannex believes equity, diversity, inclusion and belonging is about creating a culture that embraces the uniqueness of individuals, where every person is treated fairly and where racism and discrimination are not tolerated. At Shannex, every team member belongs.

All applications are kept in strict confidentiality.

Only those selected for an interview will be contacted.