Payroll and Finance Administrator
The Chapman Group is assisting their client, The Town of Woodstock in recruiting a Payroll and Finance Administrator. Reporting to the Director of Financial Services, the Payroll and Finance Administrator will support the finance and payroll functions across all municipal departments, with an elevated level of professionalism, accuracy and confidentiality. They will be responsible for the management and execution of all payroll related procedures, and the administration of financial reporting cycles with maximized efficiency and effectiveness. The Payroll and Finance Administrator will ensure adherence to internal controls, policies and procedures, and compliance with all relevant legislation. If you have a keen eye for detail, a knack for payroll database management and strive for automated workflow solutions and continuous improvement, this is an ideal opportunity to bring your strengths to our team.
Payroll
· Process full-cycle payroll for 100+ employees, hourly, salary, and stipend on a bi-weekly basis
· Payroll period reporting and reconciliation
· Calculate wages and employee deductions and benefits (including overtime, bonuses, pension etc.)
· Ensuring compliance with tax laws, employment laws, and internal policies
· Keep current on payroll laws, regulations and adjust processes to ensure compliance
· Submitting payroll taxes and statutory remittances to the appropriate government agencies
· Prepare year-to-date information for T4s, T4A slips, T2200s, reconcile payroll earnings and deductions, and make year-to-date adjustments as necessary
· Perform all payroll related duties for the full employee lifecycle - new hire to termination
· Manage and upload employee documentation and forms (TD1s, benefits applications, offer letters)
· Finalize ROEs and other related termination payments or payroll related paperwork
· Administration and setup of the employee portal in the municipal management software system (TownSuite)
· Maintain payroll related time tracking/timesheets, attendance and leave of absence (sick leave, vacation etc. ) records for employees
· Respond to payroll-related inquiries in a professional and timely manner; escalating matters when needed
· Identify opportunities for process improvement
· Processes requests from Human Resources for pay adjustments
· Ensure correct application of payroll related articles in the union collective agreements
· Database management, maintaining an updated and accurate payroll database
· Reporting from the payroll database on employee turnover, seniority, vacation and sick leave allotments/usage etc.
· Reconciliation of monthly remittances and employee benefits payments and pension payments
· Workers compensation rate set up and reporting
· Set up of all payroll related accumulators (earned, taken and net) codes and GL to ensure proper paystub and financial reporting
· Maintain electronic and paper files as required and in compliance with the Canada Revenue Agency and governmental Municipal Records Authority requirements
Finance
· Administration of the payments module in the recreation management software system (ActiveNet)
· Assists with preparation of audit materials and special reports and projects as required
· Participating in budget preparation, tracking expenditures, and identifying areas for improvement
· Assists with preparation of financial documentation as required
Preparation for the annual year-end audit process under the direction of the Director of Financial Services
· Completed post-secondary degree or diploma in Business, Finance, Accounting/Payroll or related field or an equivalent combination of education and relevant experience may be considered
· Professional certification through the Canadian Payroll Association/National Payroll Institute Certification - Payroll Compliance Professional (PCP) Designation or working towards certification
Minimum of five (5) years of experience in payroll and financial administration
Knowledge, Skills and Abilities
· Knowledge of payroll processes and compliance requirements including Canadian payroll and tax regulations and relevant sections of the New Brunswick Employment Standards Act
· Comprehensive understanding of payroll legislation, employment standards, and payroll accounting
· Professional proficiency in Microsoft Office; with strong MS Excel skills to create and maintain spreadsheets (pivot tables and VLOOKUPs)
· Well-developed payroll database administration skills to maintain data integrity and accuracy, maximize functionality, import and export data, create reports, and assist with integration of other software tools for time and attendance tracking
· Proven ability to plan, organize, and manage multiple tasks with minimal supervision
· Ability to communicate clearly and effectively
· Detailed oriented
· Ability to work well under pressure in a deadline-driven environment
· Excellent organizational skills
· Self-motivated with a desire for continuous learning and development
Ability to maintain confidentiality for employees' personal and financial information
Partager un emploi :
