Competition # : 46043
Department: Education & Early Childhood Development
Location: HALIFAX
Type of Employment: Permanent
Union Status: NSGLA
Closing Date: 30-May-25 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Education and Early Childhood Development is leading the transformation of the early years and public education system in Nova Scotia. We are doing this by designing an innovative curriculum, facilitating excellence in teaching and learning, ensuring an inclusive education experience, and working closely with our partners in education. This will provide children, students, and families with a strong foundation for success. This department is a perfect fit for those that want to be part of the future of public education in the province by supporting student learning in a progressive and responsive environment.

About Our Opportunity

The Administrative Assistant (Secretary 2) provides independent administrative support to the Director(s) through the effective management, coordination and efficient operation of the office. By having a good knowledge of the division, government processes and general administration, the Administrative Assistant acts as a primary contact for the division and acts as the liaison for staff, other government departments (federal, provincial, territorial and municipal), as well as external stakeholders in a highly confidential environment.

Primary Accountabilities

• Support the daily operation of the office of the Director and division
• Contribute to the development of administrative work standards
• Composes/prepares correspondence on behalf of the Director
• Manages, coordinates, and controls the Director's electronic calendar
• Coordinates/arranges meetings, including logistics, negotiation, and organization
• Assists in coordinating the division's budget, monitors forecast documents
• Organizes travel and accommodation requirements

Qualifications and Experience

This may be the right opportunity for you if you have successfully completed an office administration program with 3 years of related experience or the equivalent combination of training and experience. You are dedicated to high standards of quality with proven initiative, integrity, judgement, decision making abilities, and communication skills (verbal and written). You are resourceful, reliable and have a high degree of organizational skills, which are required to determine priorities with minimal supervision in a busy environment. Essential skills include advanced computer skills using Microsoft Office (Word, PowerPoint, Outlook and Excel), ability to create and manage processes and other efficient office management practices. A high degree of confidentiality, sensitivity, discretion and judgement are essential. You must be able to effectively respond to high volumes of work and work independently with minimal supervision.

You value the concepts of equity, diversity, and inclusion in all areas of your work. You are a self-motivated individual who participates fully in a team environment where ideas and innovation are embraced.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day
• May be required to work overtime on occasion

Additional Information

This is a full-time, permanent position based in Halifax, Nova Scotia.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.
• Department Specific Flexible working schedules.

Pay Grade: CL 18 -
Salary Range: $1,684.00 - $1,884.17 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application. We are committed to providing an inclusive and accessible recruitment process. If you require an accommodation throughout the recruitment process, please let us know.

This is an Association position initially restricted to current Nova Scotia Government Lawyers Association employees. In accordance with the Agreement with the Nova Scotia Government Lawyers Association, the order of consideration will be eligible internal applicants and then external applicants. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected].