2526-059 - Administrative Assistant (OA11) - Akerley Campus
Operational Support
Administrative Assistant 2 (OA11)
Education
Akerley Campus
Dartmouth, Nova Scotia
Facilities Management
Term Full-time Position: Commencing approximately June 3, 2025 and ending approximately May15, 2026
Application deadline is 11:59PM, May 20, 2025
Competition No. 2526-059
Salary range: $41,966.21to $46,954.52 annually
What you will be doing…
As part of the Facilities Department, the Administrative Assistant will:
- Provide confidential day-to-day administrative and organizational support to the Facilities Manager.
- Provide a full range of administrative support services.
- Manage the day-to-day administrative and supportive functions, activities, and programs of the office. This entails logistical planning for meetings, calendar management, record keeping and file management, project management support, coordinating special events, room bookings, and liaising with the internal and external communities, as well as other related administrative duties to support, as required.
Qualifications and Occupational Experience:
- The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Office Administration combined with a minimum of two years' recent and related experience in a fast-paced office environment. Or you have the recognized equivalency of a high school diploma with significant (10+) years of administrative experience.
- Occupational experience that includes working in a facilities management environment would be considered an asset.
- You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, E-maill and have a strong, demonstratable knowledge of Excel, SharePoint and Office 365.
- You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work
Relevant Skills and Knowledge
- You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism
- You possess excellent interpersonal skills and are able to interact at all levels of an organization
- You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction
- Your superb team working skills enable you to contribute positively to a team environment
- You have specific technical occupational knowledge and skill in project management and organization
- You are known for your problem solving and critical thinking skills
- You are a strong communicator
- You possess excellent coordination skills specifically related to organizing and prioritizing requests, scheduling events and logistics
- You have proven records and information management skills and abilities specifically related to project management and legal documents
- You demonstrate a strong commitment to excellence
- You are dedicated to life-long learning
- You show a strong commitment to community involvement
Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.
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