Site Description: Toronto Pearson International Airport is the fourth-largest entry point in North America. It is Canada's largest and busiest airports with approximately 456,000 flights and 44 million passengers travelling annually. Toronto Pearson is a hub for the movement of people and goods across the country, continent and globally. Toronto Pearson continues to grow with the increasing number of passengers annually by partnering with new airlines and connecting passengers to different regions of the world. Toronto Pearson is home to some world class shops, restaurants and handy services to cater to everyone's needs. The GTAA is the operator and manager of Toronto Pearson International Airport with a 15-member Board of Directors comprised of professionals from the world of aviation and business sectors as well as local citizens.
Position Details:
Position; Full Time Commercial Vehicle Administrator Assistant
Site: Toronto Pearson Airport
City: Mississauga, ON
Hours: Monday to Friday (0800 - 1600)
Pay Rate: $19.30/hr.
Internal Posting Date: May 13th, 2025
Internal Closing Date: May 21st, 2025
Schedule Sample:

• Week 1 - Monday to Friday (0800 - 1600)
• Week 2 - Monday to Friday (0800 - 1600)
• Week 3 - Monday to Friday (0800 - 1600)
• Week 4 - Monday to Friday (0800 - 1600)

Job Description: The Commercial Vehicle Administrator Assistant shall comply with the following or perform the activities below:

• Register new companies & drivers;
• Review & approve driver self-registration requests;
• Create bookings and generate permits;
• Suspend and deactivate account if necessary;
• Accept payments for loading stored values;
• Issue refunds and process vouchers;
• Provides support regarding all bookings for both Terminals;
• Co-ordinate dispatch of vehicles from the holding area to the Terminal curbs;
• Dispatching vehicles through the CVTA System;
• Accurate and timely completion of pre-arranged audit when CVTA system malfunctions;
• Ensure matching of passenger to appropriate vehicle;
• Respond to passenger, company & driver inquiries and assist where needed;
• Complete bank deposit and reconciliation of funds;
• In case of CVTA failure, use spreadsheet for vehicles that are already booked and dispatch over PA system;
• Operate system in a degrade mode by calling vehicles over PA system;
• Operate in a manual mode;
• Maintain record for passengers at Pre-arranged curbs with no cars booked for them;
• Assist drivers with automated system;
• Respond immediately to all requests or operational changes as directed by the Groundside Operations Employees;
• • Report any unusual activity in the Pre-arranged Compound; and
  • All other related duties as required.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Requirements:

• High school diploma or equivalent (required).
• 1–3 years of experience in an administrative or office support role
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Comfortable using office equipment (printers, copiers, scanners)
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• High attention to detail and accuracy
• Ability to multitask and prioritize workload effectively
• Ability to work independently and as part of a team
• Authorized to legally work in Canada

Paladin Security has a diverse workforce. We believe in and are committed to a workplace culture of respect, inclusion, and diversity. Paladin Security is committed to providing accommodations for people with disabilities through the interview process and while employed. If you require an accommodation during the interview process, please let us know and we will work with you to meet your needs.