Office Administrator (Full-Time Permanent)

Chisholm Services for Children believes that children deserve brighter futures. Chisholm is a non-profit multi service organization located in Halifax that provides care for children who are in need of placement outside of the home and who hold a care status with the Department of Opportunities and Social Development under the Children and Family Services Act. Chisholm also offers an afterschool literacy program for children 12 and younger as well as a trauma informed care group for caregivers approved and waiting to adopt. With a vision of providing more responsive services and building capacity, Chisholm is in the process of relocating from Halifax to Lower Sackville in the coming year. If you are interested in a career path that includes working as an integral part of a team in supporting children in need, then this is the position for you.

Responsibilities:

Reporting to the Executive Director, the Office Administrator will provide a broad range of office management, technical and administrative support. Key responsibilities include, but are not limited to: file and document management including faxing, copying, scanning and filing; ensuring discretion when typing a range of documents including confidential correspondence and reports; maintaining and developing databases; utilizing spreadsheets; performing receptionist duties; processing incoming and outgoing mail; overseeing office inventory and equipment; assisting with meeting scheduling and preparation; light household duties; active involvement with fund development and coordinating special projects as required.

Qualifications:

Grade 12 and successful completion of a business administration course. Preference will be given to candidates with prior experience in office administration and supporting fund development. The successful applicant will demonstrate proficient skills in the use of a variety of computer software including Microsoft Office 365. The position requires the applicant to possess a solid understanding of office administration practices, managerial communication, records management as well as project management.

The successful candidate must demonstrate excellent organizational, communication (written and verbal) and interpersonal skills. They should have the ability to work with minimal supervision, exercise attention to detail and have discretion with confidential matters.

Additional qualifications include Current Criminal Records / Vulnerable Sector Checks and Current Child Abuse Registry Check.

Employment Equity Statement:

Chisholm's goal is to be a diverse workforce that is representative, at all job levels, of those we serve. We welcome applications from Indigenous People, African Nova Scotians and other Racially Visible Persons. If you are a member of one of these equity groups, you are encouraged to self-identify in your cover letter.

Salary Range: $45,508 to $50,108 (under review)

Closing Date: May 16th, 2025

Anticipated Start Date: June 2nd, 2025

Please forward cover letter and resumes to:

Selection Committee

5724 South Street

Halifax, NS

B3H 1S4

or via e-mail to: [email protected]

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Website: www.chisholm4children.ca