2526-052 - Administrative Assistant (CLA3) - Sydney Waterfront Campus
Administrative Assistant (CLA3)
Education
Sydney, Nova Scotia
Principal's Office
Continuing Full-Time Position: Commencing approximately June 16, 2025
Application deadline is 11:59PM, May 15, 2025
Competition No. 2526-052
Salary range: $56,859.82 to $66,893.90 annually
Reporting to the Principal at Sydney Waterfront Campus, with functional direction from the Executive Assistant to the VP, Campuses and Communities, you will:
- Provide confidential administrative support and administrative leadership such as accurately maintaining the principal's electronic calendar and daily agenda, submitting travel and expense claims, preparing meeting agendas and minutes, collating data, preparing campus newsletters and drafting, proofreading, and editing a variety of correspondence.
- Support the overall coordination of campus communications through various communication channels including email, MS Teams, Office 365 Tools and updating and maintaining the Sydney Waterfront Campus Connect site.
- Provide day-to-day administration of the activities of the Principal's office.
- Liaise with guests to the Principal's Office on meeting requirements and logistics.
- This position requires a high level of initiative with an incumbent who anticipates needs and takes proactive measures within scope of authority.
As a member of the broader Campus and Communities (C&C) administrative leads' team, this role will actively support the C&C portfolio by proactively engaging and collaborating with the Executive Assistant to the VP of C&C, who serves as the functional lead to all Principals' Administrative Assistants.
Qualifications and Occupational Experience:
The minimum educational qualification for this position is a Certificate and/or Diploma in Business or Administrative Professional/Office Administration.
You have a minimum of 5 years (full-time equivalent) of progressive experience at senior administrative levels in a fast-paced office environment.
Experience working with various teams within an organization on the coordination, tracking and stewardship of projects, to ensure quality assurance.
Demonstrated experience working proactively and independently while effectively managing multiple competing priorities in a dynamic environment.
Occupational experience that includes administrative support for an executive role or a senior leader would be considered an asset.
Excellent computer skills with a high level of proficiency in Microsoft Office Suite. Expertise in leveraging technology to steward administrative tasks and projects with Microsoft 365 including SharePoint, One Note, Teams, Planner and Forms.
Experience using workplace solution applications in the work environment (i.e., Peoplesoft, Cognos, etc.).
You are proficient in working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to leveraging technology to ensure the most effective outputs.
You are highly organized and able to coordinate competing priorities in a fast-paced environment.
Relevant Skills and Knowledge:
You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.
You possess excellent interpersonal skills that enable you to interact at all levels of an organization, industry partners and community partners and diverse populations.
You are known for your superior customer service skills and can create a relationship of trust beyond the immediate interaction.
Your superb team working skills enable you to contribute positively to a team environment.
You are known for your problem solving and critical thinking skills.
You are a strong communicator and demonstrate exemplary written communication skills.
Attention to detail is vital as you will be working with budget figures, reports and presentations, etc.
Ability to plan, schedule and perform a wide variety of difficult and complex administrative and project management activities.
Skilled at dealing with ambiguity and complexity and can effectively cope with change.
Ability to establish and maintain accurate up-to-date records in a digitized environment.
You possess excellent coordination skills specifically related to meetings, projects and logistics and can manage multiple agendas, work independently, exercise judgment and assume accountability.
Proven ability in the research, analysis and measurement of data for assessments and progress reports.
As a creative self-starter, you have been recognized for your strong work ethic and your commitment to excellence.
Ability to exercise tact, diplomacy and confidentiality in managing the day-to-day operations.
Ability to operationalize new systems effectively.
Demonstrated commitment to lifelong learning.
Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.
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