Position: Monthly Payroll Administrator
Department: Human Resources
Position Type: AUPAT 5, Full-time, Permanent
Date Posted: May 17, 2024
Application Deadline: June 12, 2024 at 11:59 pm
Competition #: 24-16-AU
Salary: To commensurate with qualifications and experience in the range of $53,670 - $65,730 per annum.
Benefits: Our total compensation package includes a defined benefit pension plan, health and dental plan, Telemedicine with Greenshield Health, health spending account, life insurance, optional life insurance, AD&D insurance, long-term disability insurance, employee and family assistance program, tuition discount for employees and their dependents, free gym facility membership, 4 weeks vacation increasing with years of service, university paid holidays including winter break closure.
Acadia's Department of Human Resources is looking for a highly skilled and motivated payroll professional to be our Monthly Payroll Administrator. Under the direction of the Payroll Manager, you will be responsible for ensuring accurate and timely posting and payment of monthly payroll functions while maintaining compliance with established payroll practices, university policies, the Acadia University Faculty Association (AUFA) Collective Agreement, applicable laws, and regulatory requirements. Your attention to detail and understanding of Canadian payroll regulations are essential.
You will work with the entire HR Team, Provost and Vice-President's Office, Dean's Offices, Academic Departments, the AUFA Union, and faculty and staff on a regular basis; therefore, this role requires strong communication, interpersonal skills, and the ability to develop relationships. You will communicate information clearly and concisely to both internal and external partners, always ensuring confidentiality.
The Monthly Payroll Administrator is also responsible for advertising per course faculty assignments, tracking candidates for all part-time faculty postings, and maintaining the part-time faculty Precedence List. There is a high volume of per-course competitions requiring attention to detail and strong organizational skills.
Specific responsibilities of this role are:
- Process monthly payroll (for faculty) including data entry, calculations, and deductions.
- Verify and reconcile paperwork, benefits, and other payroll-related data to ensure accuracy.
- Address employee inquiries and provide exceptional customer service.
- Prepare and distribute employee pay statements, tax forms, records of employment and other payroll-related documents in a timely manner.
- Stay up to date with changes in payroll legislation and make necessary adjustments to ensure compliance.
- Year-end and T4/T4A production.
- Liaise with financial institutions, CRA, Service Canada, and other external agencies as required.
- Conduct regular audits and reconcile payroll records to maintain data integrity.
- Generate reports and provide payroll-related information to management as required.
- Regularly test software updates prior to installation.
- Complete and post part-time per course assignments. Track applications received and respond to candidate questions. Following the AUFA Procedures for Appointment provide the hiring department with the necessary applicant information.
- Stewardship of the part-time faculty precedence list.
- Participate in New Faculty Orientations covering need to know payroll information.
Education: A Bachelor's Degree in Human Resources, Business Administration, Accounting, Finance, Commerce, or a related field is required. Equivalent post-secondary education combined with substantial payroll experience may also be considered.
Experience: 10 years plus of progressive payroll experience in a large, fast-paced environment.
Achievements: Demonstrated success and a proven track record in the payroll sector.
Knowledge: Extensive understanding of Canadian federal tax regulations, provincial/federal programs (including CPP and EI), and provincial employment standards.
Certification: Payroll Compliance Professional (PCP) designation from the National Payroll Institute is mandatory.
Skills:
- High accuracy and attention to detail, with strong analytical and problem-solving abilities.
- Excellent oral and written communication skills.
- Strong collaboration skills, with the ability to work effectively with others.
- Ability to perform well under pressure and manage tight deadlines.
- Effective multitasking and prioritization, even with conflicting priorities.
- Positive and solution-oriented mindset.
- Superior customer service skills.
- Commitment to maintaining confidentiality with sensitive information.
Technical Proficiency:
- Experience working with large HRIS/Payroll software is required.
- Familiarity with Colleague by Ellucian and Informer by Entrinsik (Business Analytics Software) is an asset. Experience with Power BI is a plus.
- Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook).
Additional Experience: Prior experience in a unionized environment is beneficial.
For further information or to request a detailed job description, please contact Keilani Tupper at [email protected].
TO APPLY: To apply for this opportunity, click on the "Apply Now" button and upload your cover letter, resume, and references.
Please be advised that only those invited for an interview will be contacted. The University reserves the right not to fill this position. A six-month eligibility list may be established from this competition to fill future vacancies for identical positions.
The University invites applications from all qualified individuals; however, Canadians and permanent residents will be given priority. Acadia University is committed to employment equity and diversity in the workplace and welcomes applications from Indigenous people, African Nova Scotians, persons with disabilities, racialized people, women, and persons of any minority sexuality, gender identity or gender expression, and all intersections of these identities. Consistent with the principles of employment equity, the primary criterion for appointment to a position is qualifications and professional excellence. Candidates who identify as a member of one of the afore-mentioned groups, and who wish to have the application considered as such, are invited to submit the online Employment Equity Voluntary Self-Identification Form as part of their application package. The form includes the option to not self-identify, but candidates must submit the form with their applications.
The university will provide support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. If you require accommodation because of a disability or for any other reason during the interview process, please contact [email protected].
