Political Science
Faculty of Humanities and Social Sciences
(Permanent Position)
DUTIES
The successful applicant will perform advanced secretarial duties which require initiative, independent judgement, and confidentiality in support of the Head and the Department. Duties include replying to in person, telephone, or email enquiries; maintaining department filing system; maintaining key inventory, office supplies, and equipment; scheduling meetings and appointments; making travel arrangements if requested; taking department minutes; liaising with the undergraduate and graduate program Directors and Head, regarding Calendar Changes; receiving and distributing mail; updating the departmental website using Terminal 4; providing support to Promotion and Tenure and Search committees; coordinating textbook orders; keying purchase orders and journal vouchers; entering leave and time for human resources; entering grades; accessing information using Student Banner and Banner Finance; coordinating exam schedules, re-reads, and deferred exams; corresponding with Administrative Departments across campus; assisting faculty, undergraduate and graduate students; assisting the Graduate Officer by maintaining all paperwork for the graduate program, and maintaining graduate student files; assisting in the review of student transcripts and preparing information for scholarships, medals, the Dean's List, and honours applications; scheduling the use of the department seminar room; and performing other related duties as required.
QUALIFICATIONS
Experience (3-5 years) in progressively responsible secretarial work; completion of a 2 year secretarial program; or any equivalent combination of experience and training. Strong organizational, written, and oral communication skills are required. Knowledge of the University Policies and Procedures, Microsoft Word and Banner Student is required. Experience with Terminal 4 (T4), Microsoft Office and Banner Finance would be considered assets.
SALARY $49,308 - $57,841 per annum (Non-Bargaining)
CLOSING DATE June 1, 2024 by 5:00 p.m. NDT
COMPETITION NO. MUN02805
Please note that we will ONLY accept applications for this position through our website https://www.mun.ca/hr/careers/
All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.
The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.
If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.
If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].
Please be advised that we are unable to provide updates on current competitions.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
