Reporting to the Financial Controller this position is responsible for supervising Financial Services Officers and overseeing the collection, allocation, balancing and depositing of all monies owing or paid to NSCAD University. Likewise overseeing the accurate and timely payments for amounts due. In addition, this position provides a broad range of financial support and oversight for research accounts.
Finance
- Reviews monthly reconciliations as prepared by Financial Services Officers (including general, wire and paypal bank accounts, accounts receivable and accounts payable balance sheet accounts).
- First level review of regular accounts payable run.
- Prepares reconciliations for payroll and business investment accounts.
- Reviews and processes monthly uploads as prepared by Financial Services Officers.
- Reviews credit card compliance and uploads monthly transactions.
- Prepares monthly investment working papers for controller review.
- Collaborates with Registrar in setting calendar deadlines for withdrawal/refund dates and prepares timetable for fees to be posted to the NSCAD website annually.
- Assists students by providing information and suggestions for solutions to problems connected with the collection of tuition or other fees owed to NSCAD.
- Assists with preparing working papers for external audit as required.
- Accounts Payable Supplier monthly statement reconciliations.
- Payroll direct deposit changes audit.
- Annual preparation of financial tax forms (T2202, T4A, T4A-NR)
Research Support
- Finance support for Research Accounts, including government reporting (per TAGFA)
- Interpret and communicate applicable financial policies, procedures, guidelines and timelines to researchers and administrative personnel. Support includes training for researchers and administrative personnel.
- Develop strategies for improving the efficiency and effectiveness of maximizing fund usage.
- Ensure research submissions, funding agreements, budgets, financial transactions, and reports comply with research contracts and current University and granting agency policies.
- Manage detailed financial aspects of various programs (e.g., CFI, CRC, OIT, ORF, NSERC, SSHRC, CIHR) in collaboration with the Office of Academic Affairs & Research.
- Facilitate budget processes for specific applications and serve as the main liaison and financial contact for designated programs.
- Assist with internal and external audits by preparing audit files and responding to auditor inquiries.
- Ensure financial compliance by preparing and reviewing reports and contracts.
- Provide advice and assistance to the CFO/Controller regarding appropriate terms of service contracts and agreements for risk mitigation and management
- Other duties as assigned.
Post-secondary diploma in business or accounting and 3-5 year's experience in a related Finance role with progressive leadership experience is required (or an equivalent combination of training and experience). Significant experience in Excel, Word, SharePoint, Teams and other Microsoft Office applications is required. Considerable experience in data entry, general software programs, and general accounting is required. High level oral and written communication, interpersonal, negotiation, analytical and problem-solving skills required. Capacity to work independently or in teams to meet demanding timeframes and expectations is required. High level attention to detail is expected.
APPLICATION PROCESS
Applications should be sent via the CareerBeacon website. Applications should include a cover letter and detailed CV.
Deadline for applications: The University will begin considering applicants on April 8, 2024 and continue until the position is filled. We appreciate all applicants, however only those selected to move forward in the competition will be contacted.
All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents of Canada will be given priority in this search. NSCAD university encourages applications from Indigenous persons, racially visible persons, persons with a disability, women, and all candidates who would contribute to the diversity of our community.
