Recognized as a leader in distance and experiential learning, and based on a strong tradition of social responsibility, Mount Saint Vincent University takes a personalized approach to education to nurture socially responsible global citizens. Founded in 1873, the Mount has been nationally recognized for having one of the lowest student-to-professor ratios, for providing students early access to valuable research opportunities, for its legacy in the advancement of women, and for facilitating critical advancements in food security, healthy aging, literacy, and childhood development. The Mount believes that our people are our foundation and our relationships are built on respect and accountability. There are approximately 390 full-time permanent faculty and staff dedicated to supporting the Mount's Mission. Please visit www.msvu.ca to learn more about us.

Mount Saint Vincent University is strongly committed to fostering diversity and inclusion within our community and encourages applications from all qualified candidates including women, persons of any sexual orientations and gender identities and/or expressions, Indigenous persons, African Canadians, other racialized groups, persons with disabilities, and other groups that would contribute to the diversification of our campus. Candidates who identify as being from any of these groups are encouraged to voluntarily self-identify in their application materials. All qualified candidates are welcome to apply; however, priority will be given to Canadian citizens and permanent residents.

The office of the President and Vice Chancellor at Mount Saint Vincent University invites applications for the permanent position of Administrative Assistant, Governance Secretary and General Counsel. This is a new role to the University, and has been posted previously but not yet filled.

About the Opportunity

Reporting directly to the Governance Secretary and General Counsel, the Administrative Assistant will provide strategic and senior level administrative expertise to a senior leader within the Office of the President and Vice-Chancellor, with a strong client service orientation to supporting the work of the Board of Governors. This role supports all activities of the Governance Secretary and General Counsel as well as the Board of Governors in relation to effective governance of the University. They are responsible for the efficient and effective flow of confidential information to support business and strategic decision making as well as administrative support with regard to legal matters.

This position will be tasked with a variety of administrative responsibilities including preparing general and confidential documents & correspondence, coordinating Board of Governor and committee meetings, communicating with internal and external constituency groups, assisting with planning events, and preparing/submitting expense claims. Further, this position will be responsible for: coordinating travel arrangements; managing confidential electronic & paper filing systems and case files; preparing and maintaining records such as reports, minutes, and meeting files; documenting process; maintaining policy & procedure documents; and various other duties & projects as assigned.

About You

The successful candidate will have a university degree in Business/Public Administration along with a minimum of three years' related experience. Legal or Paralegal Program is considered an asset. An equivalent combination of education and experience may also be considered. The successful candidate will have demonstrated understanding of providing confidential administrative support to senior leaders.

Candidates will be skilled at time management, and adept at documenting processes. Demonstration of effective facilitation, negotiation, analytical and problem-solving skills is a must as are excellent interpersonal skills. The ability to communicate effectively with senior administration and members of the Board of Governors will be a daily and critical requirement.

Candidates will also have demonstrated ability to work independently as well as in a team. Previous experience working in a university environment is an asset. Candidates should be proficient in the use of Microsoft Office Suite (Excel, Word, PowerPoint), and have an aptitude for, or previous experience, using business enterprise systems such as Colleague, Banner, PeopleSoft, etc.

Classification: Permanent; Full-Time (35 hours/week)
Salary: MPA 3 ($56,141 - $68,304)
Start Date: ASAP

Application Process: If you require an accommodation at any time during the application process, please let us know. Applications should include a cover letter and resume. To apply for this position, go to www.msvu.ca/careers and follow the online application system. This competition has been extended, and now closes on October 26, 2023.