2023-244 - Administrative and Project Coordinator (CLA4) - Ivany Campus
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Administrative and Project Coordinator (CLA4)
Education
Ivany Campus
Dartmouth, Nova Scotia
Administration/Principal's OfficeContinuing Full-time Position: Commencing approximately August 1, 2023
Application deadline is 11:59pm, July 11, 2023Competition No. 2023-244
Salary range: $60,506.99 to $71,184.69 annually
Reporting to the Campus Principal, you will:
- Provide administrative leadership for the Ivany Campus Principal's Office and be a member of the Campus and Communities (C&C) administrative office leads' team.
- Coordinate and organize campus-based initiatives and campus management operations; as well as the day-to-day administration of the Principal's office.
- Coordinate key college and campus priority projects through the implementation of project management strategies and practices in an effort of continuous improvement.
- Demonstrate independence and initiative in anticipating needs, while balancing multiple and competing priorities.
- Ensure the daily activities of the Principal are organized and supported efficiently. This involves constant communication with the Principal and Management Team to ensure the Principal is well-informed of urgent requests, strategic initiatives, campus events and celebrations.
- Provide confidential administrative support on all Human Resources matters for the Principal; and track and maintain the Principal's project files.
- Play a leadership and collaborative role with Ivany Campus Administrative Assistants to improve campus communications, maximize technology and build consistency of practice across departments.
- Actively support the C&C portfolio by proactively engaging and collaborating with the Executive Assistant to the VP, C&C and the campus-based administrative office leads at the other NSCC campuses.
Qualifications and Occupational Experience:
The minimum educational qualification for this position is a post-secondary education in business or office administration.
You have a minimum of three (3) years (full-time equivalent) of progressive experience at senior administrative levels in a fast-paced office environment.
Experience with the coordination and stewardship of projects and teams, specifically with organization, tracking and quality assurance.
Expertise in leveraging technology to steward administrative tasks and projects with Microsoft 365 including SharePoint, OneNote, Teams, Planner and Forms.
Excellent computer skills with a high level of proficiency in the Microsoft suite and Outlook.
Experience using workplace solution applications in the work environment (i.e., Peoplesoft, Cognos, etc.).
You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology to create an exceptional student experience.
Relevant Skills and Knowledge:
Demonstrate a commitment to equity, diversity, inclusion, accessibility and anti-racism.
Superior communication skills both written and verbal.
Strong project management skills.
Ability to follow oral and written instructions and to interpret policies and procedures accurately.
Skilled at dealing with ambiguity and complexity and can effectively cope with change.
Ability to establish and maintain accurate up-to-date records in a digitized environment.
You are highly motivated and flexible and possess a confident and reliable persona.
You have acquired strong business acumen along with exceptional client service skills.
Attention to detail is vital as you will be working with budgets, reports and presentations, etc.
Your superb team working skills enable you to contribute positively to a team environment.
As a creative self-starter, you have been recognized for your strong work ethic and your commitment to excellence.
Ability to exercise sound judgment, tact, diplomacy and confidentiality in coordinating the day-to-day operations.
Ability to manage multiple agendas, work independently and assume accountability.
Ability to conduct research, analysis and measurement of data for assessments and progress reports.
Demonstrated commitment to lifelong learning.
Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.
