Enter the Game!
Activate is a tech company known for creating Canada's first full-scale interactive gaming facility. We are experiencing significant expansion, and are looking to expand our team with the addition of an Office Coordinator. The Office Coordinator will represent Activate by being a front facing presence for guests and employees. This incumbent will have responsibilities for the general function and oversight of office inventories, ensuring the proper procedures and tools are in place for the office to function properly and achieve business goals. They are central to coordinating various engagement opportunities, supporting HR and being creative with employee experience activities. These include coordinating the events of a new hire's first day experience, managing office equipment needs, coordinating company activities, and supporting various areas of the business on assignment.
The Duties and Responsibilities:
Office Coordination
- Responsible to manage the supply hub and coordinate the purchase of supplies for the office
- Organize company memberships, contracted services for the Corporate Office and event tickets
- Arrange travel (flights, hotels, rental cars) for office and traveling teams
- Maintain kitchen organization and coordination of snacks and water replenishment
- Maintain an inventory for corporate clothing, office equipment and supplies
Front Office Administration
- Provide service excellence and customer greeting to guests, visitors and contractors on site
- Liaise with different departments to ensure incoming calls and requests are supported by the right team
- Maintain high level care and attention to our facility and cleanliness in preparation of critical meetings
- Manage the calendar for meeting rooms if requested
- Coordinate office equipment approved for purchase
HR and Employee Experience
- Support culture through engagement and fun Activate experiences as established through planned calendar of events
- Coordinate and administer a newsletter
- Support recruitment efforts through prescreen and scheduling interviews
- Coordinate onboarding activities for new employees
- Support the Health and Safety of the workplace
The Qualifications:
- Certificate in Office Administration or HR related program
- A minimum of 1 -2 years of experience in an HR and/or Office Admin position
- Strong in engagement
- Proficiency in oral and written communication as well as Microsoft Office and G Suite
- Engaged in developing and managing relationships
- Quick learner, creative, self-motivated and detail-oriented
The Perks:
- Competitive Salary
- Benefits package
- Paid time off
- Casual dress
- Employee discount
- On-site parking
About Activate:
Taking entertainment into the future by fusing technology and physical activity together to create live-action gaming experiences, Activate is a technology company building interactive gaming facilities with locations across Canada and the US. For more information about Activate, please visit http://playactivate.com/ or check us out on Instagram - @activategames/Facebook @activategames.
Activate is an equal opportunity employer. All qualified applicants will receive consideration for employment. Activate is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities. To request reasonable accommodation for a protected characteristic, contact [email protected] which is an email monitored for this purpose.
We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.