Administrative Assistant

Opportunity

At Pier 4 we have ambitious goals around growing our business by increasing our distribution partners and resulting Assets Under Management and acquiring multi-family properties across Canada. We are looking for an Administrative Assistant, who wants to be a part of our team and our exciting journey. The ideal candidate for this role should have excellent organizational and communication skills, be detail oriented and possess a high level of discretion and confidentiality.

We offer a total compensation and benefits package to help with your needs today and build for your future tomorrow. Pier 4 values diversity and is committed to equal opportunity. At Pier 4, success is about more than having a healthy bottom line and we are committed to making Pier 4 an amazing and unique place to work for each member of our team.

The Administrative Assistant is responsible for providing administrative support including: organizing meetings, maintaining records, managing office supplies and ensuring smooth operations and effective communication within the organization. This individual will be a self-starter, highly motivated and thrive working in a fast-paced team environment.

Responsibilities

• Oversee the day-to-day operations of an office environment.
• Make sure that the office runs efficiently and that employees have what they need to be successful (e.g., supplies, a safe work environment).
• Assist with booking travel for sales and senior leadership team.
• CRM Administration and construction.
• Assist in preparation of regularly scheduled reports.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Manage your time and resources to enable successful task performance.
• Co-ordinate office activities to ensure maximum efficiency.
• Support senior leadership as needed on projects and administration.
• Provide general support to visitors.

Education, Experience and Qualifications:

• Bachelor's degree or certificate in related field
• Self-motivated with a sense of urgency
• Excellent written and verbal communication skills
• Time-management skills
• Ability to pay attention to detail
• Organization skills
• Ability to multitask
• Solid understanding of Microsoft Office
• Resilience
• Discretion