Summary

• Organization: KPMG
• Job Title: Team Administrative Assistant
• Location: 333 Bay St, Toronto, ON

Employment Terms:

• This is a full-time, temporary role (37.5 hours per week)
• This role is fully in-office during the beginning stages of employment, then may transition to hybrid (The number of days per week required in-office will be determined on an individual basis with the manager)
• Hours: 8am-4pm (7.5 hours per day, excluding lunch)
• Target Start Date: May 2024
• End Date: September 2024

Essential Tasks - In this job, you will:

• Support Partner Admin Assistants (PAA) where required, including email distribution and client event communications
• Help manage Partners' contacts, opportunities, and compliance with Canadian Anti-Spam Legislation to ensure they are current
• May collaborate with marketing resources on resume collection, formatting, and research to support the proposal process
• Assist Partner Admin Assistants (PAA) with coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence using Microsoft Office suite
• Research domestic and international travel arrangements and reservations as required, including finding out whether business or country visas are required
• Help coordinate and manage the scheduling of client meetings, leadership meetings, and events (conference calls, video conferences, in person, etc.)
• Help plan and organize meetings and events as required, including logistics (securing internal meeting space, catering, and preparing documents)
• Attend internal meetings as requested to help compile, transcribe and distribute meeting minutes along with a summary of action items. May be asked to follow up on action items following the meeting
• Assist with completing, reconciling, and ensuring timely submission of time and expense reports for the Partner

General Skills and Abilities - In this job you will demonstrate:

• Strong judgment and analytical skills
• Excellent oral and written communication skills
• Strong organizational skills with the ability to prioritize and multitask
• The ability to work independently and in team settings

Digital/Technical Skills - In this job you will demonstrate:

• Intermediate data management skills using Microsoft Office, such as the following:
  • Managing emails, calendar, and correspondence/requests using Outlook and Teams
  • Drafting documents, formatting, and following internal templates using Word and PowerPoint
  • Transferring information, using basic formulas, and creating charts/graphs using Excel

Education/Knowledge - In this job you need to have:

• A high school diploma

Social Interaction - The following types of communication and interaction are required to perform the job successfully:

• Oral communication: Daily
• Email communication: Daily
• Instant messaging: Daily
• Telephone communication: Daily to weekly
• Video communication: Weekly
• Interacting with supervisors: Weekly
• Interacting with peers: Daily

Job Stressors - Employees sometimes find the following stressful about this job:

• Supporting multiple people can be overwhelming
• Managing multiple tasks and priorities
• Working with tight deadlines

Job Motivators - Employees tend to find the following motivating or rewarding:

• Access to great learning opportunities
• Access to mentoring and coaching
• Working with a very collaborative team
• Learning new skills along the way
• Participating in social events

Candidate Assessment - To be considered for this role, compatible applicants:

• Will complete a Candidate Profile
• May complete a short work sample exercise
• Will be invited to participate in a Structured Candidate Meeting with the hiring manager(s)

Workplace Support

• Specialisterne and our employer partners are committed to providing inclusive onboarding experiences and supporting new employees as they learn on the job
• All new hires continue to liaise with a Specialisterne Workplace Support Specialist for their first twelve weeks on the job

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