Office Administrator

POSITION: OFFICE ADMINISTRATOR

ABOUT BRIKERS

We're fixers - we've been rebuilding heavy equipment components for over 20 years. We dismantle whole equipment such as excavators, wheel loaders and rock trucks on site, rebuild the components to their original specifications, and test them on our in-house test bench. We take pride in what we rebuild, but most importantly, we value our people. We encourage continuous improvement and recognize and reward those for exceptional performance. We're managing our rapid growth and looking to expand, which is why we're looking for you!

Position summary

The Office Administrator is responsible for providing administrative, accounting, and front-desk support to ensure the smooth and efficient operation of the office. This position plays an important role in processing accounts payable transactions, maintaining accurate financial records, responding to vendor inquiries, and providing a professional and welcoming first point of contact for visitors and callers. The ideal candidate is organized, detail-oriented, customer-service-focused, and able to manage multiple priorities in a fast-paced office environment.

Responsibilities

• Accounts Payable
  • Receive, review, code, and process vendor invoices for accuracy, proper authorization, and timely payment.
  • Match invoices with purchase orders, packing slips, and other supporting documentation as required.
  • Enter invoices and payment information into the accounting system accurately and in a timely manner.
  • Reconcile vendor statements and investigate discrepancies or outstanding balances.
  • Respond to vendor inquiries regarding invoices, payments, and account discrepancies.
  • Prepare payment runs and assist with cheque and electronic payment processing.
  • Maintain organized and accurate accounts payable records and supporting documentation.
  • Assist with month-end procedures, account reconciliations, and other accounting tasks as required.
• Reception and Administrative Support
  • Greet visitors, answer and direct incoming telephone calls, and respond to general inquiries in a professional and courteous manner.
  • Monitor and distribute incoming mail, deliveries, and correspondence.
  • Manage incoming and outgoing mail, courier arrangements, and document distribution.
  • Maintain a clean, organized, and professional reception area.
  • Provide general administrative support, including filing, data entry, document preparation, and record maintenance.
  • Ordering supplies – coffee, stationary supplies.
  • Manage office suppliers – cleaners, coffee, stationary
  • Assist with scheduling meetings and coordinating office activities as required.
  • Logistics support – requesting freight quotes, booking shipments for local, national, overseas shipping.
  • Support other departments with administrative tasks and special projects as assigned.
• General Duties
  • Maintain confidentiality of financial, vendor, employee, and company information.
  • Follow established company policies, procedures, and internal controls.
  • Communicate effectively with colleagues, management, vendors, and customers.
  • Perform other related duties as required to support the efficient operation of the office.

Qualifications

• Previous experience in accounts payable, bookkeeping, reception, or general office administration is preferred.
• Basic understanding of accounts payable processes, invoice verification, and vendor account reconciliation.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
• Experience with accounting software is an asset.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong verbal and written communication skills, with a professional and courteous telephone manner.
• Demonstrated customer service skills and the ability to interact effectively with a variety of people.
• Ability to work independently while contributing positively to a team environment.
• Strong problem-solving skills and the ability to identify and resolve discrepancies.
• Ability to handle confidential information with discretion and professionalism.
• High school diploma or equivalent required; post-secondary education in accounting, bookkeeping, or business administration is an asset.

BRIKERS provides competitive compensation packages as well as an excellent opportunity to grow in a dynamic environment. We thank all applicants for their interest; however only those selected for further consideration will be contacted.