Caron USA Office Administrator

We are recognized by our customers and employees as the leaders in safety and environmental responsibility while providing the highest level of service in the industry. Backed by being one of Canada's Best Managed Companies 8 years running and holding the Trucking HR Canada Top Fleet Employer distinction for 9 years in row.

We are currently recruiting a Caron USA Office Administrator. This position is based out of our office located in Sherwood Park and works Monday to Friday, 8:00AM – 4:30PM.

Our Caron USA Office Administrator reports directly to the Accounting Supervisor. They are responsible for all Accounts Payable and Accounts Receivable functions for Caron USA including invoicing, fuel reporting, the auditing of Driver pay, and administration.

Pay, Benefits, and Perks

• Competitive salary commensurate with skills and qualifications
• 3 weeks paid vacation
• Employer paid benefits upon hire
• Company matching RRSP Program upon hire

Our Ideal Candidate

• Accounting Diploma or Certificate preferred
• 2+ years related experience
• Attention to detail and high level of accuracy
• Proficient computer skills
• Strong verbal and written communication skills
• Experience with Axon will be considered an asset

Job Duties

• Administrative Responsibilities
  • Process tickets to coincide with driver pay
  • Invoicing; manipulate and enter trip report and tickets, verify driver pay and customer charges
  • Contact customer for billing discrepancies when necessary
  • Communicate with US Staff regarding invoicing and driver/carrier pay issues
  • Audit company driver pay and prepare for payroll
  • Match purchase orders to invoices; enter invoices into Axon and perform regular cheque runs
  • Monitor time sensitive invoices and ensure payment of same
  • Download and process fuel invoices for payment
  • Analyze trip reports for accuracy
  • Balance bulk fuel inventory monthly
  • Balance fuel tax monthly in conjunction with DISA and prepare documents for storage
  • Reconcile and issue payments to government agencies
  • Research origin/destination locations through online sources
  • Maintain unit files in regards to fuel tax
  • Approve quarterly IFTA tax returns from DISA and process payment of same
  • General office duties such as photocopying, filing, ordering supplies, etc.
  • Meets all required deadlines
  • Other administrative tasks as required
• Perform assigned tasks in accordance with the Caron QMS and production standards required by the Company and the industry as a whole
• Perform all other duties as assigned by supervisor/management

We thank all applicants for their interest in joining Caron Transportation Systems, however only those being considered for an interview will be contacted.

Caron Transportation Systems is committed to employment equity. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities, and former and current military members.