Program Coordinator / Administrator

Job Overview:

Requirement/Must Have:

• 1+ years of experience in program coordination or administration.
• Strong verbal and written communication skills.
• Ability to communicate effectively with stakeholders.

Responsibilities:

• Schedule and scribe kickoff/recurring meetings, develop meeting agendas, and manage stakeholder communication by following up on status to ensure deliverables and milestones are met.
• Compile data from numerous sources based on project scope and progress; summarize data and prepare recommendations to Program Management team based on findings.
• Assist with administering schedule of assigned projects and tasks from inception to closeout to ensure results are achieved.
• Organize, track, and communicate information critical to the operations departments to help ensure goals are met and important items are monitored and addressed in a timely manner.
• Organize files on the server for projects.
• Organize and update material order tracking.
• Be efficient and effective in multi-tasking, working within a team, both on day to day and project-oriented tasks.
• Manage tasks effectively and track projects as expected.
• Use analytical abilities, team building and motivation skills to help organize resources, meet tight deadlines, manage simultaneously occurring tasks and shifting priorities, and control project change.
• Work both independently and as part of a departmental team in executing a variety of projects. Communicate with program managers, project directors, other departments and trades. Work directly with clients and handle sensitive situations and flow of information.
• Need to be able to pass a security clearance.