Coordinator Events Cenovus Energy Hub

Duties and Responsibilities

Event Management

• Develop and implement event business plan in accordance with City of Lloydminster policies and procedures.
• Generate revenue, community pride, while creating lasting business relationship through the creation and development of large events.
• Budget, organize, coordinate and facilitate large scale events based at the Cenovus Energy Hub.
• Research, prepare, and present bid documents including timelines, communication / marketing strategy, risk assessment and event budget to Manager, CEH.
• Assist community organizations with event bid submissions.
• Facilitate events by coordinating with contractors, event organizers, promotors, community groups, partner organizations, volunteers, internal stakeholders and staff.
• Create reports to evaluate events and provide recommendations for future events.
• Ensure that booking parties are informed regarding, and adhere to the City's safety policies, procedures and systems.
• Co-ordinate, monitor and assist in training staff, contractors and volunteers who operate and staff events.
• Determine requirements for hospitality services, signage, multi-media equipment, printing, and other technical services, and arrange for and manage contracts for these services.
• Communicate with internal employees and ensure deliverables are possible within facilities.
• Support community events where needed.

Relationship/Business Coordination

• Liaise with City departments, user groups, and community stakeholders in bringing major events to Lloydminster Community.
• Work with the Coordinator, Corporate Sponsorships to acquire sponsorships for events.
• Ensure that all booking technical requirements are communicated to the Facility Manager.
• Build cohesive relationships with Promotors, Booking Agents, Sporting organizations, Internal and External stakeholders and other City Departments with a strong focus on customer service.
• Sit on committees per direction of Manager, CEH.
• Builds and fosters client network of referrals to ensure repeat customers while creating new opportunities for growth.
• Actively seek to develop long-term, repeat business relationship with existing and new customers, in alignment to the long-term strategy of the business.

Administration

• Assist in preparing grant applications and writing follow up reports.
• Develop marketing, communication and social media strategies. Coordinate implementation in conjunction with facility manager, communications department and stakeholders.
• Maintain all records relating to events.
• Oversee fulfillment of agreements, ensure proper communication, monitor reporting, coordinate the preparation and administer all agreements, invoices, collection and account financials in accordance with City standards.

• Provide annual revenue and expenses budgets to manager.
• Prepares statistical and data reports as required.
• Works closely with Economic Development to provide metrics of economic growth during and after events.
• Prepare reports for City Council as required.
• Other related duties as required

Qualifications

• Completion of a two-year post-secondary diploma in Event Management, Tourism Management or a related field from a recognized institution.
• 3 years experience with, bidding, planning and implementation of large scale events.
• Proactive, self-motivated, and adaptable with the ability to work independently or as part of a team is essential.
• Knowledge of the interests and functions of community groups and agencies.
• Advanced written and verbal communication skills required. Examples include ability to compose complex written reports, bid documents and verbal communication such as public speaking.
• Must be proficient with computers with intermediate knowledge in Microsoft Suite including Word, Excel and Outlook.
• Experience with design software such as Canva or photoshop is considered an asset.
• Ability to demonstrate professionalism, discretion, courtesy and respect in all interactions
• Self-motivated to meet deadlines with the ability to manage changing priorities.
• Shows a team player attitude, creates a working environment conducive to team achievement, productivity and competence with colleagues.
• Excellent interpersonal skills that contributes to working effectively in a diverse working environment.
• Ability to establish and maintain effective working relationships with the public, contractors, and other City employees.
• Ability to maintain a high standard of ethics and confidentiality.
• Ability to deal with complaints in a tactful manner.
• Shows a team player attitude, creates a working environment conducive to team achievement, productivity and competence with colleagues.
• A valid Class 5 Driver's License registered in Alberta or Saskatchewan with an acceptable Driver's Abstract is required. This position may be required to operate a personal or municipal vehicle for business purposes.

Pre-Employment Requirements

• Satisfactory Criminal Record Check.
• Successful applicant must provide proof of qualifications.
• Applicants with international education will be required to include an Academic Credential Assessment with application.

Working Conditions

The position is mainly office based, Normal working hours are between 8:00 am and 5:00 pm, with the occasional requirement to work outside these hours.

Closing Date: October 13, 2026