HR Coordinator

HUMAN RESOURCES COORDINATOR
About the Role
We are seeking a motivated and organized HR Coordinator to join our Human Resources team, based in Richmond Hill. The HR Coordinator will provide administrative and operational support across a variety of HR functions, including onboarding, employee records, attendance tracking, employee communications, progressive discipline, and general HR support.
The ideal candidate is highly organized, approachable, detail-oriented, and able to manage confidential information with professionalism and discretion. This is an excellent opportunity for an HR professional looking to develop their career in a hands-on, fast-paced environment.
Key Responsibilities
Employee Records & HR Administration

• Maintain confidential and accurate employee personnel files and HR records.
• Update HR systems and employee databases as required.
• Prepare HR reports, letters, forms, and other documentation.
• Assist with employee status changes, promotions, transfers, leaves, and terminations.
• Track employee attendance, vacation, leaves, and other employee-related information.
• Ensure HR documentation is completed and maintained in accordance with company policies and applicable legislation.

Employee Relations & HR Support

• Act as a first point of contact for general HR inquiries from employees and managers.
• Support the HR Manager with employee relations matters and workplace investigations as required.
• Assist with the administration and communication of company policies and procedures.
• Support performance management and annual review processes.
• Assist with employee engagement initiatives, training, and company events.
• Maintain a high level of confidentiality when handling sensitive employee information.

Health & Safety

• Assist with maintaining employee health and safety records and documentation.
• Support workplace health and safety training and tracking.
• Assist with WSIB-related administrative requirements as required.
• Help ensure required workplace postings, records, and documentation are maintained.

General

• Assist the HR Manager with special projects and process improvements.
• Stay informed of changes to applicable employment standards and workplace legislation.
• Provide general administrative support to the HR department.
• Perform other HR-related duties as assigned.

Qualifications

• Post-secondary education in Human Resources
• 3-5 years of experience in a Human Resources or HR Coordinator role.
• Strong knowledge of Microsoft Office 365
• Experience with HRIS and/or payroll systems is an asse, more specifically ADP WFN.
• Knowledge of Ontario employment legislation, including the Employment Standards Act and Occupational Health and Safety Act, is an asset.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and a professional, approachable manner.

Salary Range: $50,000 to $55,000
*Salary will be determined based on experience, skills, and qualifications.
*Only selected candidates will be contacted.
*This is an active vacancy and we are looking to fill the role as soon as possible.
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