Senior Executive Assistant

Title: Senior Executive Assistant (Resource Team)
The Senior Executive Assistant is a key position in the organization that provides support to the Resource Team.
The nature of support is diverse ranging from administrative coordination to operations and
communications. This position deals with confidential materials and requires effective management of a
high volume of information both internally and externally, as well as the ability to manage additional
projects, as assigned.
If you love being part of a collaborative team, are enthusiastic about being detail-oriented and are eager
to build a career this is your opportunity. This is an in-person, in-office position, Monday to Friday.
Reports to: Director Policy, Legislation and Strategy
Key Accountabilities:
Service Excellence
Maintain strong partnerships with campuses and external partners to foster high levels of
engagement and collaboration
Proactively finds solutions, and anticipates what is needed
Reflects a positive attitude, providing courteous, timely and efficient service
Values diversity and facilitates equity, inclusion and belonging
Ensures security and safety protocols are followed to mitigate risk of breach of conduct or privacy
Administration
Provide administrative support (including coordinating calendars, meeting set-up, lunches) for the
Resource Team office (including the President & Chief Executive Officer)
Prepare materials for internal and external meetings (including agendas and back-up materials)
Manage confidential information
Maintain contact listings to ensure distribution of relevant material to each audience
Information technology support for general platforms
Event Coordination and Delivers
Coordinate events (including large meetings, information sessions, recognition events and annual
general meetings)
Preparation of space and refreshments (including working with external venues and catering
services)
Ability to set-up and navigate available technology for meetings and events
Communications
Responsible for coordinating correspondence on own initiative and as instructed Ability to prepare, develop and format outgoing communication materials and documents according
to communication standards, policies, protocols and accessibility standards (AODA) (including
newsletters, digital updates)
Coordinates timelines across creative, quality control and production to keep projects moving
smoothly and on schedule
Works with Resource Team to understand objectives, timelines, budgets and operational
requirements
Information Technology
Primary contact for multiple websites and social media platforms (including content contributions
and updates)
Keen interest in information technology and artificial intelligence (including a curiosity for exploring
and mastering new software platforms and tools)
Proactive in staying ahead of emerging trends and advancements to drive innovation and efficiency
Qualifications:
The following are essential to the success of this position.
Education
University degree or equivalent education and related experience
Experience
Five years' experience in administrative and/or communications capacity
Three years' experience with information technology
Ability to demonstrate extensive coordination of events
Ability to demonstrate experience in the communication of ideas and information in a clear, concise
fashion both verbally and in writing
Ability to work independently and thrive in a fast-paced environment
Ability to work with a high degree of discretionary judgement
Ability to shift priorities and manage concurrent projects under tight timelines Knowledge of senior housing and long term care is an asset
Skills
Serve with dignity and respect
Support innovation and continuous improvement
Ability to find workable solutions
Ability to provide effective service in French (proficient in conversational French for activities of
daily living) is considered an asset.
Salary Range: $75,000 to $85,000