Office Coordinator

About Evans Hunt - A Mod Op Company

Evans Hunt is a full-service agency that combines strategy, creativity, and technology to give our clients an unfair advantage. Our experienced team of 90+ employees delivers fully integrated marketing solutions for top national and international organizations.

Job overview

This is an exciting in office opportunity to help shape our company culture by making our office a fun and welcoming place to work! Your role is to help employees have what they need to feel happy, comfortable, and productive in our work environment - whether it's making coffee, hosting clients, reconciling some timesheets or assisting with keeping us and our office in order. Your contributions will be critical to our culture!

Reports to

The Head of Finance.

Salary Range

55,000 to 65,000

A day in the life

Working at an agency means no two days are ever the same and you get to work with a great cast of characters. You'll be responsible for things like making sure the office runs smoothly, helping to onboard new employees, organizing client and employee events, bank deposits and general office errands, and assisting the finance team with a variety of time sensitive month-end tasks.

You'll work closely with company leadership and employees to champion and improve the employee experience (and ensure everyone stays caffeinated). You'll also maintain the office while engaging and interacting with our staff, clients and visitors in a courteous and professional manner.

Who we're looking for

We are looking for a highly motivated individual that's used to a fast-paced environment. As Office Coordinator, the ideal candidate will have the following skills.

• You're an enthusiastic cheerleader. You're a high energy, personable and outgoing personality who enjoys engaging in meaningless conversation.

• You're detail oriented. Nothing slips past you. The office is your domain, and you take pride in making sure everything is in its place. You're always one step ahead of the task at hand and you love digging into the numbers. No one needs to tell you what to do next and you make sure to proof-read the emails you send out to the staff.
• You're comfortable with numbers. You enjoy keeping things accurate and organized, whether that's reviewing timesheets, reconciling vacation and sick time balances, verifying contractor invoices, reviewing employee expenses, creating an event budget or helping ensure project information is complete and ready for reporting. You're confident working with systems and spreadsheets, have a keen eye for detail, and understand that the little things make a big difference.
• You're eager to jump in where needed. This role has a broad range of tasks as well as ad hoc projects that aren't technically in the job description, we're a team and help each other out when needed, busy times, vacation coverage, it's all hands on deck. You could be pulled in to help with content entry for a client project or give up a few hours on a Saturday to run the kid's Christmas party.

What's in it for you

Evans Hunt is a full-service digital agency focused on the integration of strategy, creative, and technology. Our experienced team of 90+ employees delivers fully integrated marketing solutions for top national and international organizations. We're a fun place that does good work. Here's what we're offering:

• Culture & lifestyle: We're an agency, and we work hard, but life is also for living. We strive to provide a respectful and inclusive workplace in which all are welcome. We're also not much for micromanaging––you'll have a lot of flexibility to deliver great work in ways that make sense to you, that said this role is in office.
• Benefits:
  You'll be on our plans and will get extended health, dental benefits and health spending account, short and long term disability, 4% GRSP match.
• Stuff: A laptop will be provided to you, along with a phone allowance.

What we'll ask

There are a couple of things we'll ask for as part of the application process:

• Cover letter: Tell us a little about yourself and your fit for the job (it's true that companies don't look at applications that don't include cover letters).
• Resume: A summary of your previous work experience as well as notable projects you've worked on will help provide a glimpse of who we're interviewing if selected.

Diversity, Equity and Inclusion

Evans Hunt embraces and encourages the differences and characteristics that make our employees unique. The rich perspectives that result from diversity promotes innovation and business success, and makes us more creative, flexible, productive and competitive. These differences are an important part of not only our culture, but our reputation and achievements. At Evans Hunt, diversity is a fact, and equity and inclusion are choices we make as individuals and leaders.