Bookeeper/ Office manager

Job Details

• Job Type: Full-time, Permanent
• Location: Mississauga, ON
• Work Location: On-site during initial onboarding and training, transitioning to a hybrid model (mix of remote and on-site) once fully settled into the role.

Benefits

• Health insurance / Health benefits program
• Paid time off

Job Overview

We are looking for an experienced and detail-oriented Full-Cycle Bookkeeper to manage our day-to-day financial and administrative operations at our Mississauga office. The ideal candidate has deep, hands-on experience using QuickBooks Online (QBO) to independently oversee the entire accounting cycle while comfortably managing employee benefits and daily office administration.

Key Responsibilities:

Financial & Bookkeeping

• Manage full-cycle accounting, including Accounts Receivable (AR) and general ledger entries.
• Handle periodic invoice entries.
• Manage Accounts Payable (AP) entries and payments through different platforms.
• Process transactions, match bank feeds, and categorize expenses accurately inside QuickBooks Online.
• Perform monthly bank and credit card reconciliations.
• Prepare and file sales tax returns (GST/HST and all provincial).
• Generate financial reports like Profit & Loss statements and Balance Sheets.
• Coordinate cleanly with external CPAs or accountants at year-end.

Payroll & Benefits Management

• Process payroll and manage related filings.
• Oversee and administer the company health benefits program, including enrollment, changes, and billing reconciliations.

General Administration

· Provide general administrative support to keep the office operating smoothly.

· Maintain digital filing systems, handle incoming mail, and assist with vendor correspondence.

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Qualifications & Requirements

• Minimum 3+ years of proven full-cycle bookkeeping experience.
• Advanced, demonstrated proficiency working with QuickBooks Online (QBO certification/ProAdvisor status is a strong asset).
• Experience managing invoice entries and general office administration.
• Familiarity with group health benefit plan administration.
• Solid grasp of core Canadian accounting principles.
• Strong organizational skills with high accuracy and attention to detail.