Production Coordinator

Position Overview

Mad Engine Global is seeking a detail-oriented and highly organized Domestic Production Coordinator to support our production team in managing end-to-end domestic production processes. This role will play a key part in ensuring timely execution of production orders, maintaining quality standards, and supporting high-volume programs across mass-market retail and licensed apparel.

The ideal candidate thrives in a fast-paced environment, has strong follow-up skills, and is comfortable working cross-functionally with internal teams and external vendors.

Key Responsibilities

Production Coordination

• Support the day-to-day management of domestic production orders from development through final delivery.
• Track production timelines to ensure on-time delivery and escalate any delays or risks.
• Maintain and update WIP (Work in Progress) reports and production trackers.
• Coordinate sample flow, approvals (proto, SMS, TOP), and production milestones.

Vendor & Factory Communication

• Communicate daily with domestic vendors and factories to monitor order status and resolve issues.
• Assist in managing relationships with local manufacturers to ensure quality, compliance, and on-time performance.
• Follow up on purchase orders, production updates, and shipping schedules.

Cross-Functional Collaboration

• Partner with Product Development, Technical Design, Sourcing, and Logistics teams to ensure alignment on production timelines and requirements.
• Support Sales and Planning teams by providing production updates and delivery visibility.
• Coordinate with Compliance teams to ensure all production meets company and retailer standards.

Data & Reporting

• Maintain accurate production data in internal systems (ERP/WIP trackers).
• Generate reports on production status, delivery timelines, and vendor performance.
• Assist in identifying process improvements to enhance efficiency and reduce delays.

Qualifications

• 2–5 years of experience in production, sourcing, or supply chain coordination (apparel industry preferred).
• Experience working with domestic production and local vendors in Canada.
• Strong understanding of production calendars, garment construction, and manufacturing processes is a plus.
• Highly organized with strong attention to detail and ability to manage multiple priorities.
• Excellent communication and follow-up skills.
• Proficient in Microsoft Excel and familiar with ERP systems.
• Ability to work in a fast-paced, deadline-driven environment.

Key Competencies

• Organization & Time Management
• Attention to Detail
• Communication & Follow-Up
• Problem-Solving
• Team Collaboration
• Adaptability

Job Type: Full-Time

Benefits:

• Casual Dress
• Dental Care & Extended Health Care
• Paid Time Off
• RRSP Match
• Vision Care

Ability to Commute/Relocate:

• Etobicoke, ON: reliability commute or plan to relocate before starting work (required)