Executive & Property Administrator

Our client is seeking a highly organized and proactive Executive & Property Administrator to support a busy business owner and assist with a variety of executive, administrative, leasing, and property coordination responsibilities. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety in their work, and can confidently manage competing priorities with minimal direction.
Your success will be defined by your ability to:

• Manage calendars, meetings, deadlines, and follow-up items for a busy executive.
• Assist with email and communication management, ensuring urgent matters are addressed promptly.
• Anticipate needs, prioritize tasks, and proactively coordinate next steps on key initiatives.
• Coordinate tenant communications and support leasing administration activities.
• Manage vacancy and turnover processes, including listings, inquiries, showings, and documentation.
• Maintain accurate records, trackers, agreements, and key dates.
• Coordinate information and communication between stakeholders, vendors, tenants, and internal team members.
• Support special projects, research assignments, and operational initiatives as required.
• Develop systems, processes, and checklists to improve efficiency and organization.

Your strengths include:

• Several years of experience in an Executive Assistant, Personal Assistant, Project Coordinator, Office Coordinator, Property Administration, Leasing, Event Planning, or similar role.
• Exceptional organizational and time management skills with the ability to juggle multiple priorities.
• Strong initiative and a proactive approach to problem solving.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy when managing schedules, documentation, and deadlines.
• Professionalism, discretion, and the ability to handle confidential information.
• Ability to adapt to changing priorities and responsibilities in a dynamic environment.
• Experience within construction, property management, leasing, or real estate is considered an asset but is not required.
• Access to a reliable vehicle is a must.

If you are interested in this role and meet the above criteria, please click the “Apply” button to send your resume directly to Shae Nesselbeck.
Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta's best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, and customer satisfaction, and more.
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