Accounts Receivable Administrator

The Accounts Receivable Administrator supports the full accounts receivable cycle by preparing documentation, processing adjustments, and coordinating collection activities. This role focuses on gathering and organizing invoices and statements, investigating unapplied payments, and maintaining accurate customer account records. The successful candidate will communicate professionally with customers to resolve outstanding balances and ensure timely collection of receivables.

• Gather copies of invoices and statements of account to support collection efforts and ensure accurate documentation for each customer.
• Assist in identifying and researching unapplied payments to ensure they are correctly allocated to customer accounts.
• Communicate effectively with customers by telephone and in writing to follow up on outstanding accounts and provide clear documentation and explanations.
• Process credit note adjustments to customer accounts as required, ensuring accuracy and proper authorization.
• Provide required documentation for customers where demand letters are sent, including contracts, contact information, and statements of account.
• Support invoice processing activities, including reviewing and organizing customer invoices for timely billing and collection.
• Assist with past due account collection by conducting collection calls and documenting outcomes in a clear and organized manner.
• Post bank deposits and accounts receivable payments accurately and in a timely manner to maintain up-to-date receivables records.
• Perform cash application and cash postings to ensure payments are properly matched to invoices and customer accounts.
• Conduct billing research and resolve discrepancies related to invoices, payments, and customer accounts.
• Collaborate with colleagues in accounts payable/receivable and customer service to resolve issues and improve collection processes.
• Use Microsoft Office and other systems to prepare reports, maintain records, and support day-to-day accounts receivable operations.

• Hands-on experience in accounts receivable and receivables management.
• Proven experience in accounts receivable collections, including past due account collection and collection calls.
• Strong customer service skills with the ability to communicate clearly and professionally by phone and in writing.
• Practical experience with invoice processing and handling customer invoices.
• Ability to post bank deposits and accounts receivable payments accurately.
• Experience processing credit note adjustments to customer accounts.
• Proficiency in cash application and cash postings.
• Experience with billing research and resolving discrepancies on customer accounts.
• Working knowledge of accounts payable and accounts receivable (AP/AR) functions.
• Proficiency with Microsoft Office applications for documentation, reporting, and communication.
• Ability to organize and maintain documentation such as contracts, statements of account, and customer contact details.
• For candidates based in Montreal, the ability to work bilingually in English and French.

• Experience using SAP for accounts receivable activities is considered an asset.
• Prior experience in a high-volume collections or receivables environment is beneficial.
• Strong attention to detail and accuracy in financial data entry and documentation.
• Ability to manage multiple tasks and deadlines in a structured accounts receivable environment.

This is a full-time role of approximately 40 hours per week, typically scheduled from 8:00 a.m. to 5:00 p.m. The position is primarily office-based, with an expectation of working onsite four days per week. The role is located in Scarborough, Ontario, Canada, with consideration for candidates based in Montreal who can work bilingually. The work environment involves regular use of office technology and software, including Microsoft Office and, as an asset, SAP. The setting is a professional office environment focused on structured accounts receivable processes, collaboration with finance and customer service teams, and consistent communication with customers regarding invoices and payments.

This is a Contract position based out of Scarborough, ON.

The pay range for this position is $21.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

This is a hybrid position in Scarborough,ON.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, les achats, la chaine d'approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du classement Fortune 500. Nous sommes fiers d'avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [email protected] pour connaître d'autres options d'accommodement.

Ordonnance sur l'égalité des chances de San Francisco:Conformément à l'Ordonnance sur l'égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l'intelligence artificielle (IA):Nous pouvons utiliser l'intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. L'IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l'aide d'outils d'IA.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.