Administrative Assistant - Chartered Professional Accountants Office

Administrative Assistant – Busy CPA Office

We are an established and very busy CPA firm seeking an experienced, organized, and dependable Administrative Assistant to join our team and work with our Senior Administrative Assistant.

We're proud to offer a genuinely great place to work. Our office is professional while still being friendly, supportive, and collaborative. We work hard — especially during tax season in March and April — but maintain a friendly, relaxed atmosphere where everyone supports one another and works together as a team. We're looking for someone who will enjoy becoming an important part of our office and contributing to the positive atmosphere we've built.

This position will be 4 days a week until January 2027, when it will permanently increase to 5 days. Hours are 8:30am to 4:30pm extending to 5:00 pm during March and April. We offer extended health and dental benefits after three months of employment.

Responsibilities include:

• Answering phones
• Opening client files
• Scanning, filing, and maintaining confidential client records
• Preparing documents and assembling tax packages
• Scheduling appointments for our 2 partners
• Assisting with client intake and general office administration
• Providing administrative support to our accountants, particularly during peak tax season

The successful candidate will have:

• Previous office experience — required
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Word, Excel, and Outlook
• Strong attention to detail and accuracy
• The ability to manage competing priorities in a fast-paced environment
• A professional, friendly, and helpful manner
• The ability to work independently
• Discretion when handling confidential information
• A genuine commitment to exceptional client care
• A good sense of humour and a willingness to pitch in

Previous experience in an accounting, legal, or other professional-services office would be an asset.

Our office becomes extremely busy during tax season (March and April), so reliability, initiative, flexibility, and the ability to remain calm under pressure are essential.

Please submit your résumé along with a brief cover letter telling us about your relevant experience and why you think you would be a good fit for our team. We thank all applicants for their interest; however, only those selected for an interview will be contacted.