Office Coordinator

OFFICE COORDINATOR
Location: Oakville, ON (fully in-office)
Type of Employment: Full-Time, Permanent
Salary: $55,000 - $65,000 per year
About Our Client
Our client is an established general contractor, design-builder, and construction manager delivering commercial construction projects across the GTA. Known for quality work and a relationship-first approach, they run a small, high-energy, close-knit head office team where people are trusted to own their roles and grow with the business.
About the Role
The Office Coordinator is the first face of the business — seated at the front of the office, greeting clients, visitors, and candidates, and setting the tone for the day. Beyond reception, this is a genuine coordination role: you'll be the connective tissue between the head office, external consultants, and project sites, keeping the day-to-day running smoothly.
Reporting to the HR Manager, the role also offers a clear pathway into HR for the right person — over time, responsibilities can grow to include training coordination, appraisal support, and involvement in recruitment.
Key Responsibilities

• Open the office each morning and own the daily routines that keep the workplace running consistently and professionally
• Serve as first point of contact at reception — welcoming clients, visitors, and interview candidates in a warm, polished manner
• Act as liaison between the office and external service providers, including IT consultants and health and safety consultants
• Coordinate staff training, including health and safety training and training records
• Support fleet administration and coordination
• Manage office services and vendors (telephone lines, supplies, and general facilities needs)
• Provide coordination support to site superintendents across multiple project sites and site trailers
• General office administration, correspondence, and meeting support
• Assist with HR-related tasks as capacity and interest allow, such as onboarding, annual appraisal administration, and (for candidates with an HR background) pre-screening of applicants

About You

• Approximately 5+ years of office coordination or administration experience
• A natural coordinator — highly organized, proactive, and comfortable juggling requests across teams and locations
• Excellent communicator, both in person and over email, with a presentable, approachable front-of-office presence
• Exposure to the construction industry is an asset but not required — the environment is straightforward to pick up
• HR education or exposure is a strong asset and opens the door to expanded responsibilities
• Proficient with Microsoft Office
• A self-starter who thrives on a small, high-energy team

Compensation & Work Model
$55,000 - $65,000 per year, based on experience. This is a fully in-office role.
Location & Travel
Based in Oakville, ON. The role includes coordination support across the organization's project sites.
How to Apply
To apply or learn more, contact: [email protected]
About TAPP Workforce Solutions
TAPP Workforce Solutions is a specialized recruitment and workforce solutions firm supporting organizations across skilled trades, engineering, manufacturing, and professional services. We act as an extension of our clients' teams, delivering thoughtful, relationship-driven hiring solutions focused on long-term fit, performance, and retention.