Recruitment Co Ordinator

The Recruitment Coordinator provides dedicated administrative and coordination support to the Global Talent Acquisition team, with a particular focus on recruiting activities and onboarding for the Burnaby, BC office. This is an onsite, temporary role of approximately six months, offering the opportunity to contribute to a mission-driven organization, work with a friendly and supportive team, and grow within a dynamic environment.

• Schedule virtual and in-person interviews for corporate and outside sales roles across North America, including organizing candidate travel arrangements, booking conference rooms, and managing all candidate correspondence.
• Support recruiters by posting job openings, reviewing resumes for basic requirements, and assisting with coordination of reference checks.
• Assist with the new hire onboarding process by coordinating new hire paperwork, arranging badge photos, and generating and organizing employee files as needed.
• Manage the contractor process for hourly temporary staff in Operations, including onboarding and offboarding, coordinating new hire paperwork, maintaining correspondence between staffing agencies and hiring managers, and updating and tracking information in the contractor spreadsheet.
• Complete ad hoc projects such as updating job descriptions, supporting employer branding initiatives, preparing for career fairs, conducting new hire paperwork audits, and assisting with staffing vendor audits.
• Maintain accurate data and records within tracking systems, spreadsheets, and files to support talent acquisition activities.
• Handle internal and external communications professionally, ensuring timely responses and a positive candidate and stakeholder experience.
• Safeguard confidential information and exercise sound judgment in all recruitment and onboarding activities.
• Collaborate closely with recruiters and HR team members, contributing to a positive, supportive, and high-performing team culture.

• Bachelor's degree or equivalent experience.
• At least 2 years of recruiting coordination or administrative experience, including managing data with accuracy, scheduling interviews, handling internal and external communications, conducting reference checks, and supporting onboarding paperwork and employee files.
• Proficiency with MS Office, including Excel and Outlook, for data management and communication.
• Strong customer focus and excellent communication skills, both written and verbal.
• Outstanding organizational skills and strong attention to detail, with the ability to manage multiple tasks and deadlines.
• Demonstrated ability to exercise sound judgment and safeguard confidential information.
• Ability to learn quickly, take initiative, and work independently while collaborating effectively with the team.
• Positive, proactive attitude and willingness to take on a variety of tasks and not shy away from work.

• Experience working with applicant tracking systems (ATS), with iCIMS preferred.
• Prior experience providing administrative support in a recruitment or HR environment.
• Experience with data management, including maintaining spreadsheets and tracking information for temporary staff and new hires.
• Interest in employer branding activities and supporting career fairs.
• Ability to contribute to process improvements in onboarding, documentation, and vendor management.

This role is based in the Burnaby, BC office in a hybrid work model, typically with three days in the office (Monday, Tuesday, and Thursday) and two days working from home, while most of the team works Monday through Friday. Weekly hours range from 35 to 40 per week, depending on the candidate. The dress code is business casual. You will work closely with two recruiters and be part of a core talent acquisition group of about six people within a broader HR team of approximately 14 across regions. The environment is mission-driven, with a strong sense of pride in the work, a supportive and friendly team that is willing to help, and opportunities to grow as the organization continues to evolve.

This is a Contract position based out of Burnaby, BC.

The pay range for this position is $24.00 - $33.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

This is a hybrid position in Burnaby,BC.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, les achats, la chaine d'approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du classement Fortune 500. Nous sommes fiers d'avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [email protected] pour connaître d'autres options d'accommodement.

Ordonnance sur l'égalité des chances de San Francisco:Conformément à l'Ordonnance sur l'égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l'intelligence artificielle (IA):Nous pouvons utiliser l'intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. L'IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l'aide d'outils d'IA.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.