Receptionist - Hybrid - Part Time

The HR Pro - 4 emplois

Ancaster, ON

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Détails de l'emploi :

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Temps partiel

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The Role

Our client is seeking a polished, client-focused Receptionist to support a busy front office. This role is ideal for someone who is calm under pressure, enjoys variety, and can confidently manage phones, email inquiries, and shifting priorities. You'll support day-to-day office operations, assist with basic administrative tasks, and help keep information organized and up to date.

This is a hybrid position with a rotating bi-weekly schedule coordinated with another part-time receptionist. Scheduling may adjust periodically based on operational needs.

Typical rotation:

Week 1: 2 evenings (5:00pm–9:00pm) remote + Saturday in-office (9:00am–5:00pm) — approx. 16 hours
Week 2: 3 evenings (5:00pm–9:00pm) remote — approx. 12 hours

Responsibilities

Answering phones and emails; responding professionally and routing inquiries appropriately
Scheduling and managing appointments using office and industry software
Scanning/copying documents for internal and external use
Preparing and sharing basic daily/monthly reports (as required)
Supporting general office coordination (supplies, basic troubleshooting, keeping things moving)
Assisting with data entry and database updates
Supporting listing-related admin tasks (training provided on internal process/tools as needed)
Other ad hoc administrative requests to support the team

Desired Experience & Skills

2+ years of experience in an office/reception or administrative role (industry experience is an asset)
Strong communication skills (professional phone presence + clear written correspondence)
Comfortable with Microsoft Office (Word, Excel) and online systems/databases
Strong attention to detail and ability to follow processes
Confident prioritizing multiple tasks in a fast-moving environment
Reliable, proactive, and discreet with confidential information

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Foire aux questions

What is the work schedule for this hybrid receptionist role?

This is a hybrid, part-time position with a rotating bi-weekly schedule. Week 1 includes 2 evenings (5:00pm–9:00pm) remote and a Saturday in-office (9:00am–5:00pm) for about 16 hours; Week 2 includes 3 evenings (5:00pm–9:00pm) remote for about 12 hours.

Where is this receptionist job located and is there a remote component?

The role is based in Ancaster, ON and has a hybrid arrangement with remote and in-office time depending on the rotating schedule.

What are the main responsibilities of this receptionist position?

Responsibilities include answering phones and emails, scheduling appointments, scanning/copying documents, preparing daily/monthly reports, basic office coordination, data entry and database updates, and assisting with listing-related admin tasks.

What suitability or experience is required for this role?

The role requires 2+ years in an office/reception or administrative position, with strong communication, attention to detail, and ability to prioritize multiple tasks in a fast-moving environment.

What software or systems should applicants be comfortable with for this job?

Proficiency in Microsoft Office (Word, Excel) and online systems/databases is expected.

What kind of environment or team dynamic should a candidate expect here?

The role supports a busy front office with shifting priorities and requires polished, client-focused service and discretion with confidential information.