Payroll Administrator

Payroll Administrator

$75,000 - $80,000

Burnaby, BC (1 day wfh)

ABOUT US

At STRIVE Recruitment, we are a leading recruitment firm specializing in Accounting & Finance, Corporate Administration, Operations, and Technology. We take pride in connecting exceptional talent with outstanding employers across Canada. Our focus is on building lasting partnerships, understanding our clients' business needs, and helping professionals find meaningful opportunities that align with their goals.

THE ROLE

STRIVE are partnering with a well-established and rapidly growing organization in the facilities services sector to support them with a Payroll Administrator to join their finance team at their Burnaby office. This business provides integrated, end-to-end services across multiple industries including commercial, residential, retail, and hospitality, delivering seamless operational support to its clients.

Reporting to the Director of Finance, the Payroll Administrator will play a key role in full-cycle payroll for 4,000 union and non union employees. This is a fast-paced, collaborative environment requiring someone who can quickly add value.

KEY RESPONSIBILITIES

Process Payroll for entire company (45%)

• Semi-monthly Payroll for 3 subsidiaries for a total 4000 employees (Hourly and Salary)
• Employee record management
• Import payroll entries, including commissions, bonuses and other compensations and deductions, create batches and review payroll utilizing accounting software
• Process payments to the bank, and manually calculate and generate hardcopy paycheques according to specific demand
• Ensure payroll for all staff is authorized, verified, and processed accurately and in a timely manner.
• Deliver timely and outstanding customer service to payroll enquiries from internal and external parties regarding payroll matters.
• Investigate and resolve payroll issues in a timely manner.
• Advance the effectiveness of payroll services by implementing improved, standardized processes related to planning and data driven decision making.
• Provide leadership, advice, and recommendations for payroll solutions to management.
• Process and review year-end remittances such as: T4, T2200, etc.

Review and process payroll-related requests (35%)

• Action Payroll Tickets Requests (Vacation, Terminations, Pay Discrepancies, Reimbursements, Contract Amendments, Benefits Retro deductions, Bonus)
• High-level review on Vacation, Reimbursement and pay discrepancies requests.
• Calculate termination ensuring regulatory compliance and processing final payments in a timely manner.
• Issue ROEs and provide additional information to Service Canada as required.

Union Remittance (10% Time Spent)

• Ensure regulatory compliance with union agreements.
• Set up union dues, union benefits and Pension Plan contributions
• Process and review all union remittances.

Ad Hoc Responsibilities (10%):

• Respond to inquiries
• Improve process efficiencies
• Management reporting (payroll dashboard)
• Off-cycle payroll/requests
• ROEs for Mass deactivations

SKILLS & EXPERIENCE

• In-depth understanding of payroll processes and procedures, including payroll accounting, compliance, and tax regulations.
• Familiarity with payroll systems (Ceridian an asset)
• Strong numerical and data entry skills with attention to detail.
• Advanced proficiency in Microsoft Office skills (Excel, Outlook, Word)
• Has exceptional organizational, problem solving, and multi-tasking skills and shows a great attention to detail
• Excellent communication skills for effectively interacting with employees and resolving payroll issues.
• Problem-solving skills to handle payroll discrepancies and complex calculations.
• Organizational and time-management skills for meeting payroll deadlines.
• Analytical skills to interpret and reconcile payroll reports.
• Ability to handle sensitive information with discretion and maintain confidentiality.