Receptionist Office Administrator

General And Project Administration
High volume file management and ensuring all information is updated and accurate
Collection and maintenance of customer contact and relevant information
Understanding the various roles at Marcon to ensure all calls and information is directed to the correct person
Assist with Accounts Payable and Accounts Receivables on billings
Working with various people to ensure all related documents are present and readily available

Maintain office cleanliness and organization.
Preparation and management of various project related documents, such as work orders, quotes, purchase orders change orders, etc.

Full cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POs
Management and accurate documentation of Vehicle or Inspection reports, as well as ensuring CVOR reports are completed and filed
Time card collection and review and payroll
Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed

What We Are Seeking
2 years experience in an administrative role is considered an asset
Experience working in a construction environment is considered a strong asset
Invoicing and accounting experience is considered an asset
Must be organized and self-motivated with a sense of urgency
Ability to work in a fast-paced environment and be flexible
Able to prioritize competing deadlines and manage a high volume workload efficiently
Customer service oriented with a courteous and professional phone manner

Experience using Quickbooks Online is considered a strong asset
Strong skills using the Microsoft office package; Word, Excel and Outlook
Location: London, ON
Employment Type: Office, Salaried, Full-Time
Job Functions: Administration, Organization, Coordination

Marcon Demolition & Environmental Services Inc. is a Dorchester, ON based demolition and abatement company.