Workplace Administrator

The Workplace Administrator provides administrative and operational support to workplace coordinators and workplace leadership, ensuring the smooth day-to-day operation of the Surrey offices. This role is a key support resource for front desk services, office administration, employee experience, and workplace programs. The Workplace Administrator helps maintain a welcoming, organized, and efficient workplace while delivering excellent customer service to employees, visitors, and vendors.

• Serve as backup and provide coverage for front desk and reception services.
• Greet and direct visitors, candidates, vendors, and customers in a professional and friendly manner.
• Monitor visitor management systems and issue visitor credentials in accordance with site procedures.
• Answer phones, intercom calls, and general office inquiries promptly and accurately.
• Ensure reception and common areas remain professional, clean, and welcoming at all times.
• Maintain a safe, clean, and organized office environment across shared spaces.
• Manage shared office inboxes and respond to routine inquiries in a timely manner.
• Assist with data entry, document preparation, filing, scanning, and ongoing record maintenance.
• Support meeting scheduling, room bookings, and calendar coordination for internal stakeholders.
• Monitor site parking and overflow lots, including occasional car park walks.
• Assist with planning and execution of employee events, celebrations, meetings, and engagement activities.
• Support onboarding activities, including workstation readiness and new hire welcome preparations.
• Help coordinate catering, room setups, and event logistics for onsite events.
• Support larger workplace projects and space planning initiatives as needed.
• Assist the broader facilities team with administrative tasks and hands-on activities, including moving items weighing up to 20 lbs.
• Work occasional extended hours when required to support events or business needs.
• Collaborate closely with a small team of administrators and workplace professionals to deliver a consistent employee experience.
• Provide excellent customer service to internal and external stakeholders, resolving issues and escalating concerns when appropriate.

• High school diploma or GED.
• Minimum of 2 years of receptionist, administrative assistant, and/or front desk experience.
• Demonstrated administrative support experience, including clerical tasks and office coordination.
• Strong customer service orientation with a focus on creating a positive experience for employees and visitors.
• Proficiency in Microsoft Office Suite, including Outlook, and ability to learn new systems quickly.
• Experience with data entry, filing, scanning, and maintaining organized records.
• Excellent organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
• Strong written and verbal communication skills for interacting with diverse stakeholders.
• Ability to multitask while maintaining attention to detail in a fast-paced environment.
• Flexibility to adapt to changing priorities and support a variety of workplace needs.
• Ability to lift and move items weighing up to 20 lbs as part of facilities and event support.

• Experience working in a construction or manufacturing environment is an asset.
• Comfort working both collaboratively within a team and autonomously when needed.
• Team-player mindset with a willingness to support colleagues and share responsibilities.
• Ability to contribute to employee engagement initiatives and workplace events.
• Interest in workplace operations, facilities coordination, or office management.
• Enthusiasm for supporting a growing organization with strong company culture and North American expansion.

This role is based in Surrey within a professional office setting, working alongside a small team of administrators and workplace professionals. The environment emphasizes collaboration, customer service, and a welcoming atmosphere for employees and visitors. The Workplace Administrator supports front desk operations, shared office areas, meeting spaces, and site parking, including occasional walks through the car park to monitor conditions. The position involves regular use of office technologies such as Microsoft Office Suite, visitor management systems, phones, and standard office equipment for filing, scanning, and document preparation. The role may require occasional extended hours to support events or business needs, and the ability to lift and move items up to 20 lbs to assist with facilities tasks and event setups. The company offers a strong, growth-oriented culture within a market-leading organization expanding across North America, providing exposure to large-scale operations and a supportive team environment.

This is a Contract position based out of Surrey, BC.

The pay range for this position is $18.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

This is a fully onsite position in Surrey,BC.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, les achats, la chaine d'approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du classement Fortune 500. Nous sommes fiers d'avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [email protected] pour connaître d'autres options d'accommodement.

Ordonnance sur l'égalité des chances de San Francisco: Conformément à l'Ordonnance sur l'égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l'intelligence artificielle (IA): Nous pouvons utiliser l'intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. L'IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l'aide d'outils d'IA.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.