Junior Bookkeeper

Job Description

The Junior Bookkeeper supports the day-to-day accounting operations by maintaining accurate financial records, processing transactions, and assisting with financial reporting. This role focuses on general ledger maintenance, account reconciliations, accounts payable and receivable, payroll processing, and support for month-end close and financial statements. The position offers the opportunity to transition to a permanent role and to contribute to an enterprise-wide ERP upgrade from QuickBooks to QuickBooks Cloud.

Responsibilities

• Maintain general ledger accounts and accurately record financial transactions to ensure the integrity of the company's financial records.
• Perform all account reconciliations, including bank accounts, credit cards, and loan accounts (payable and receivable), and report issues or variances as they arise.
• Complete monthly reconciliation of balance sheet accounts and follow up on discrepancies in a timely manner.
• Manage sales tax reporting and payments in compliance with applicable regulations.
• Maintain fixed asset records and lease schedules, ensuring accurate tracking and depreciation where applicable.
• Process payroll, including recording and filing appropriate deductions, remittances, and reporting requirements for deductions and benefits as required by legislation.
• Assist the accountant with preparing monthly financial statements and supporting schedules.
• Maintain parts inventory records in collaboration with the company mechanic to ensure accurate tracking of inventory-related costs.
• Oversee accounts payable and accounts receivable processes, including invoice processing, payment processing, and collections as required.
• Review all vendor invoices, obtain appropriate departmental approvals, enter invoices into QuickBooks, and issue payments according to vendor and company schedules.
• Coordinate with other departments to ensure all accounting-related paperwork and documentation are complete, accurate, and properly filed.
• Prepare and submit all relevant documents for the external CPA firm on a monthly, quarterly, and annual basis to support reviews and audits.
• Prepare year-end employee tax slips or forms and submit government filings to meet all deadlines.
• Manage the employee benefit program, including enrollment updates and coordination with benefit providers as needed.
• Process employee timesheets for both full-time and temporary employees to ensure accurate payroll calculations.
• Review all carrier invoices to confirm that costs have been recaptured and invoiced before issuing payments.
• Support month-end close activities, including journal entries, reconciliations, and preparation of supporting documentation.
• Provide audit support by organizing and supplying requested financial information and documentation.
• Perform other ad hoc bookkeeping and accounting duties as required to support the finance team.

Essential Skills

• Practical experience in bookkeeping and general accounting, including maintaining general ledger accounts and recording journal entries.
• Hands-on experience with accounts payable and accounts receivable, including invoice processing, payment processing, and collections.
• Proficiency in account reconciliations, including bank reconciliations, credit card reconciliations, and reconciliation of loan and balance sheet accounts.
• Working knowledge of QuickBooks for day-to-day accounting, including data entry, reporting, and month-end close activities.
• Ability to manage sales tax reporting and payments in accordance with applicable rules.
• Experience with payroll processing, including timesheet processing, deductions, remittances, and benefits-related reporting.
• Strong skills in expense tracking, invoice processing, and vendor management.
• Proficiency in Excel for reporting, reconciliations, and analysis.
• Ability to support month-end close and financial statement preparation.
• Capability to provide audit support by organizing and presenting financial information and documentation.
• Strong attention to detail and accuracy in all financial records and transactions.
• Ability to coordinate effectively with multiple departments to manage paperwork and approvals.

Additional Skills & Qualifications

• Experience supporting an ERP or accounting system upgrade, ideally involving QuickBooks or cloud-based accounting platforms.
• Familiarity with maintaining fixed asset and lease schedules.
• Experience managing or administering employee benefit programs.
• Comfort working with both full-time and temporary employee timesheets.
• Strong organizational and time-management skills to handle multiple deadlines, including month-end, quarter-end, and year-end requirements.
• Ability to identify and report variances or issues in reconciliations and financial records.
• Strong communication skills to work effectively with the finance team, other departments, vendors, and external CPA firms.
• Interest in growing within an accounting and finance function, with the potential to move into a permanent role.

Work Environment

This is a full-time, on-site position working 40 hours per week, typically from 9:00 a.m. to 5:00 p.m., five days in the office. There is a possibility of overtime during peak periods such as month-end, quarter-end, and year-end. The role is part of a small finance team of three, including a controller, an existing bookkeeper, and this position, providing close collaboration and support. The environment uses QuickBooks as the primary accounting system, with an upcoming enterprise-wide upgrade to QuickBooks Cloud, and relies heavily on Excel for reporting and analysis. The office setting follows a business casual dress code and offers the opportunity to become a permanent employee after an initial six-month period.

Job Type & Location

This is a Contract to Hire position based out of Mississauga, ON.

The pay range for this position is $25.00 - $27.00/hr.

This is a fully onsite position in Mississauga,ON.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, les achats, la chaine d'approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du classement Fortune 500. Nous sommes fiers d'avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [email protected] pour connaître d'autres options d'accommodement.

Ordonnance sur l'égalité des chances de San Francisco: Conformément à l'Ordonnance sur l'égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l'intelligence artificielle (IA): Nous pouvons utiliser l'intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. L'IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l'aide d'outils d'IA.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.