Fellows Experience Coordinator, Strategic Projects

Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2000 students into our urban and community programs annually as well as serving over 6000 clients through our nine Career Centers across the province. The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future. You can contribute to that success while building your career.Nature and Scope The Fellows Experience Coordinator supports the effective delivery of the Fellows Project by coordinating the day‑to‑day logistics, administration, and operational components of the program. The Coordinator plays a key role in organizing learning experiences, gatherings, retreats, training sessions, and mentorship activities by managing schedules, logistics, communications, and materials. Working closely with the Project Manager, the Coordinator contributes to creating a positive, culturally respectful, and well‑organized program environment. The Coordinator may also contribute to the coordination and delivery of broader strategic projects and initiatives as required. This position will positively promote and create an environment that aligns with the vision, mission and values of partnership organizations – Gabriel Dumont Institute and Saskatchewan Indian Institute of Technologies. General AccountabilityThe Fellows Experience Coordinator is accountable for coordinating and administering the logistical and operational elements of the Fellows Project in support of the Project Manager. This includes assisting with program planning and timelines, coordinating events and learning experiences, maintaining records, supporting reporting activities, and ensuring consistent communication with Fellows, and internal and external stakeholders. The Coordinator will support the coordination and delivery of other projects and initiatives as assigned.Under the direction of the Project Manager, Strategic Projects, the Coordinator ensures that program activities are delivered efficiently, on time, and in accordance with established plans, policies, and budgets. The Coordinator supports high‑quality program delivery by anticipating needs, resolving logistical issues, tracking participation and outcomes, and contributing to continuous improvement of program operations. This position provides operational support across the lifecycle of assigned projects and includes the following broad range of accountabilities:Specific Accountabilities Coordination, Administration & FacilitationCoordinate logistical planning and execution for Fellows Project activities including retreats, gatherings, training sessions, mentorship meetings, and engagement sessions (in‑person and virtual)Support the coordination and delivery of other projects and organizational initiatives as assignedCoordinate event logistics such as venues, travel, catering, materials, equipment, A/V needs, set‑up and take‑downWork closely with the Project Manager to finalize logistics and schedules for all assigned events and project activitiesCoordinate with key stakeholders on event-related mattersAttend and monitor Fellows Project events to ensure events are organized and run smoothlyMitigate risks and issues that may arise before, during, and after events to ensure positive participant experiencesResearch venues and support the securing of space, contracts, and service agreements, as directed by the Project ManagerPrepare program-related materials, according to SIIT guidelines, and distribute as requiredOversee registration for events; including processing, tracking, and follow-up as requiredCoordinate virtual learning platforms and online training sessions, including participant access and technical supportEnsure strict confidentiality and privacy of information as it relates to Fellows, staff, the Institutes, and other third partiesProvide regular updates on project activities to internal and external partners, and stakeholders as requiredDevelop training resources and engagement session materials for eventsTrack event and participant attendance for training, workshops, and eventsDevelop and deliver events, workshops and presentations in person, virtually, and in internal and external forumsOrganize and facilitate engagement sessions, meetings, and gatherings with students, entrepreneurs, stakeholders and partners Research and ReportingSupport the collection of data related to Fellows Project activities, events, and participant engagementAssist with Assist with compiling reports, summaries, and documentation for internal and external reporting requirementsGather participant feedback from learning experiences, retreats, workshops, and events, and share insights with the Project ManagerAssist with research related to facilitators, trainers, venues, and tools that support Fellows learning experiencesMaintain accurate records to support evaluation of participation, and project outcomesTrack project milestones, deliverables, and timelines and flag potential delays or issues to the Project ManagerSupport continuous improvement efforts by identifying logistical or administrative efficiencies and opportunitiesComplete period-ending reports Relationship ManagementSupport the Project Manager in engaging with Fellows, mentors, facilitators, and stakeholders through timely communication and responsive coordinationServe as a key point of contact for day‑to‑day logistical questions from Fellows and partnersProvide student, client and stakeholder services in a timely, efficient, and tactful mannerDevelop and maintain positive working relationships with all clients, stakeholders, and fundersEnsure a positive, diverse and inclusive work and learning environmentLiaise with faculty, staff, and students as requested to support coordinated program deliveryContribute to SIIT's strategic effectiveness by representing and participating on internal and external committees as required Resource AllocationSupport the monitoring of project budgets by tracking expenses, invoices, and purchase orders related to Fellows Project activitiesAssist with ensuring resources and materials are in place to support events, training sessions, and learning experiencesAssist with the review purchase orders and invoices for completeness and accuracy prior to submissionTrack expenditures and provide documentation to support budget reporting, as directed by the Project ManagerEnsure resources are used efficiently and in alignment with approved project plans and budgetsFollow SIIT financial policies and procedures related to purchasing, expenses, and recordkeeping Required Qualifications and Experience: Successful completion of a business related post-secondary degree, combined with at least three years of relevant experience. Must be able to use the Microsoft 365 Suite of Programs - Word, Excel, PowerPoint, and Outlook. Project management experience is an asset. An equivalent combination of education and experience may be considered. Knowledge of First Nations cultures and organizations would be an asset. Candidate must have a valid driver's license and reliable transportation as travel is required.Required Competencies: Flexible and Adaptable, Effective Communication, Relationship Building, Results Oriented, Client Focus, Teamwork, Initiative, Planning and Goal Setting.Dates of Contract: July 1, 2026 - June 30, 2031