Admin Assistant / Front Desk Coordinator (Insurance)

Administrative Assistant / Front Desk Coordinator

Mid-Town Toronto | In-Office

Full-Time / Steps from Summerhill Station

Our client, a growing organization in the insurance benefits space, is seeking a polished Administrative Assistant / Front Desk Coordinator to support a senior executive while serving as the first point of contact for the office. This role is well-suited to a composed, detail-driven professional who thrives in a fast-paced, regulated environment and brings a high standard of professionalism to their work.

Role Overview:

This in-office position blends executive support, front-office coordination, and administrative operations. The successful candidate will demonstrate sound judgment, discretion, and the ability to manage competing priorities while maintaining a calm, client-focused presence.

Key Responsibilities:

Admin Assistant / Front Desk Coordinator:

• Serve as the primary point of contact for visitors, clients, and incoming calls
  
• Maintain a professional, organized, and welcoming front-office environment
  
• Support the smooth day-to-day operations of the office
  

Administrative & Operational Support:

• Maintain accurate records, files, and internal documentation
  
• Support client interactions and communications related to insurance benefits
  
• Assist with administrative and processing tasks with accuracy and attention to regulatory detail
  

Ad-Hoc & City-Based Support:

• Complete occasional errands and time-sensitive city-based tasks as required
  

Candidate Profile:

• Exceptionally organized, detail-oriented, and reliable
  
• Comfortable operating in high-pressure, deadline-driven environments
  
• Strong critical thinking and problem-solving abilities
  
• Professional, adaptable, and composed in communication style
  
• Service-oriented mindset with a desire to support both leadership and office operations
  
• Prior exposure to insurance or financial services is an asset, but not required
  

• Proven experience in an administrative, executive assistant, or front desk role
  
• Excellent written and verbal communication skills
  
• Demonstrated ability to manage multiple priorities with discretion and accuracy
  

Preferred:

• Familiarity with life, disability, or critical illness insurance terminology
  
• Experience supporting documentation, SOPs, or operational processes
  

What's in it for you?

• Full-time, on-site position in midtown Toronto, conveniently located on the subway line.
  
• Competitive salary with great benefits and perks.
  
• The opportunity to work with a dynamic, boutique team focused on excellence in service.