Administrative Assistant (Accounting)

Administrative Assistant (Accounting)

Location: Preferably local to Spruce Grove, Alberta
Schedule: Monday–Friday, 8 hours per day
Opportunity: To grow a career within a growing company

Position Summary

Option Excavating Inc. is seeking a motivated and detail-oriented Administrative Assistant (Accounting) to support our accounting and administrative teams.

This is an entry-level position with a primary focus on Accounts Payable, while also providing general administrative, employee documentation, and office support. This is an excellent opportunity for someone looking to gain hands-on accounting experience and develop a career within the construction industry.

Key Responsibilities

Accounting & Accounts Payable

• Process and enter invoices, receipts, and other financial information.
• Match invoices with purchase orders and supporting documentation.
• Follow up with employees, project teams, and vendors regarding missing information or discrepancies.
• Communicate professionally with vendors regarding invoices and payments.
• Maintain accurate and organized accounting records.
• Assist with employee expense reports and corporate credit card transactions.
• Assist with month-end, year-end, audits, and other accounting activities.
• Assist with accounting software, reporting, and job costing as required.

Administrative Support

• Maintain organized digital and physical filing systems.
• Assist with scanning, filing, document preparation, and data entry.
• Assist with employee onboarding, time tracking, and employee documentation.
• Assist with general office duties and other administrative tasks.

Qualifications & Skills

• Education or experience in accounting, finance, business, or administration is an asset.
• Strong attention to detail and accuracy.
• Excellent organization and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable using computers and digital systems.
• Experience with QuickBooks Desktop is required.
• Experience with Google Sheets, or similar software is an asset.
• Willingness to learn and take direction.
• Ability to work independently and as part of a team.
• Dependable, professional, and self-motivated.
• Ability to maintain confidential information.

Professional Development

• Hands-on training in accounting and administrative processes.
• Exposure to construction accounting, job costing, audits, compliance, and field operations.
• Opportunity to develop skills and take on additional responsibilities as the company grows.
• Potential for long-term advancement within the company.

Working Environment

• Fast-paced office environment with deadlines and competing priorities.
• Prolonged computer use.
• Occasional overtime or flexible hours may be required.

Safety

• Participate in required safety training and monthly safety meetings.
• Maintain a clean and organized work environment.
• Report accidents, incidents, hazards, or theft immediately.
• Actively support Option Excavating's safety culture.
  

We thank all applicants for their interest; however, only those selected for an interview will be contacted.