Logistics Coordinator

The Logistics Coordinator supports day-to-day transportation operations by booking carrier appointments, preparing and validating shipping documentation, and tracking shipments from origin to destination. This role ensures that all logistics activities run smoothly, that documentation is accurate and compliant, and that internal and external stakeholders receive timely updates on shipment status.

• Book appointments with carriers for shipments and ensure schedules meet operational requirements.
• Generate shipping documents accurately and ensure all documentation aligns with shipment details and compliance requirements.
• Track and trace shipments throughout their journey and provide timely updates to internal and external teams.
• Liaise with internal departments and external partners, including carriers and customers, to coordinate shipment details and resolve issues.
• Work closely with customs brokers to process southbound US shipments and support cross-border logistics activities.
• Handle a high volume of calls and emails (30+ per day) to respond to inquiries, provide shipment status, and address logistics concerns.
• Use basic MS Office tools to maintain records, update tracking information, and prepare reports as needed.
• Collaborate with multi-functional teams to ensure smooth execution of transportation plans and on-time delivery.
• Maintain a high level of attention to detail when reviewing documents, shipment information, and communication.
• Learn and adapt quickly to in-house software and logistics processes to support continuous operational efficiency.

• 1–3 years of administrative experience in a logistics or transportation-related environment.
• Logistics experience with a focus on transportation operations, preferably including LTL (less-than-truckload) experience.
• Proven tracking and tracing experience for shipments in a fast-paced logistics setting.
• Ability to manage a high volume of calls and emails (30+ per day) while maintaining accuracy and professionalism.
• Basic proficiency in MS Office (such as Outlook, Excel, and Word) to support documentation and communication.
• Strong communication skills and professional demeanor when interacting with internal and external stakeholders.
• Ability to work effectively across multi-functional teams and collaborate with various departments.
• High attention to detail, especially in reviewing shipping documents and shipment information.
• Ability to learn new systems and processes quickly and adapt to changing operational needs.

• Experience in logistics or shipping operations beyond the core requirements.
• Familiarity with Truckmate or similar transportation management systems.
• Experience working with in-house logistics or transportation software.
• Experience with the ACE portal and US cross-border shipment processes, particularly beneficial for early morning shifts.
• Solid understanding of trucking terminology, processes, and documentation requirements.
• Demonstrated ability to maintain a professional demeanor in a busy logistics environment.
• Strong organizational skills and the ability to prioritize tasks in a time-sensitive setting.

This is an on-site role with no work-from-home option. The standard schedule is Monday to Friday, 7:30 a.m. to 4:00 p.m., with training potentially scheduled from 8:00 a.m. to 4:00 p.m. including a lunch break. The role operates within a collaborative logistics team environment that supports multiple locations. Public transit access is available, and parking is provided for those who drive. The dress code is business casual, with no flip flops permitted. Personal protective equipment is not typically required; if it becomes necessary, it can be expensed. The work setting emphasizes professionalism, teamwork, and consistent communication to support efficient logistics operations.

This is a Contract to Hire position based out of Calgary, AB.

The pay range for this position is $21.00 - $21.00/hr.

This is a fully onsite position in Calgary,AB.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, les achats, la chaine d'approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du classement Fortune 500. Nous sommes fiers d'avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [email protected] pour connaître d'autres options d'accommodement.

Ordonnance sur l'égalité des chances de San Francisco: Conformément à l'Ordonnance sur l'égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l'intelligence artificielle (IA): Nous pouvons utiliser l'intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. L'IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l'aide d'outils d'IA.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.