Bilingual Administrative Assistant - Autism

We are looking for one part-time, permanent Bilingual Administrative Assistant position.

Please note that work hours would be Monday to Friday, mornings with hours anywhere from 7:00 am to 12:00 pm.

• Biweekly Hours: 0.5 FTE or 38.75 hours
• Biweekly Days: Monday to Friday
• Location: St.Amant

St.Amant supports over 5,000 people in Manitoba with developmental disabilities, autism, and acquired brain injury. We are a not-for-profit organization that offers a wide range of supports for adults, children, and their families. Our over 2,000 staff follow a person-centered approach and adapt to the needs of each person and each family.

St.Amant is committed to fostering a culture of diversity, equity, inclusion, and accessibility where everyone is respected, valued, and empowered to bring their authentic selves—free from fear of discrimination—while celebrating the diverse identities and experiences that enrich our community. We stand firmly against individual and systemic discrimination and racism as per the Canadian Human Rights Act.

St.Amant is a bilingual organization. Proficiency in both official languages (French/English) would be considered an asset.

We offer a competitive salary and a comprehensive benefits package that includes:

• Health and Dental Plans
• Life Insurance Plans
• Long Term Disability
• Employer Paid-Employee Assistance Plan
• Employer-Matched Pension Plan

We offer three weeks of vacation after your first year of employment, affordable on-site parking, an onsite fitness facility with a one-time access fee, and much more!

As an active team member in the St.Amant Autism Programs, the Administrative Assistant participates in continuous quality improvement activities, including contributing to the development, modification, and implementation of service and program goals, objectives, policies, procedures, and standards. The Administrative Assistant uses service evaluation feedback to purposefully and continually strengthen services. The Administrative Assistant actively supports all Program initiatives designed to strengthen services and Program integrity.

The Administrative Assistant assists clinical staff and program managers to implement direct, consultative, or mediated models of service. The Administrative Assistant supports a client-centered approach to service or family-centered practice when applicable. The Administrative Assistant is familiar with issues and trends in the field of developmental disabilities and autism spectrum disorder.

• Grade XII diploma or certificate
• Secretarial training at the community college or career college level with emphasis on computer and office skills
• Computer and/or HR-related courses are an asset
• Experience with online/virtual learning platforms is an asset

• Two (2) years' previous experience as an executive assistant, administrative assistant, or secretary providing a broad range of administrative/secretarial services
• Advanced oral proficiency in French is required. French language testing will be a requirement with a minimum B+ grade level in Speaking & Listening. This level implies that the incumbent can understand and communicate in French when required
• Experienced and knowledgeable in the use of the full range of modern office equipment
• Excellent computer capabilities with experience in using Microsoft Office products and applications including Word, Excel, PowerPoint, Publisher, Access, Outlook, and Internet browsers
• Strong computer capabilities in Quadrant and other online/virtual platforms
• Strong organizational, time management, and communication skills (written and oral)
• Experience in producing accurate and attractive professional documentation/materials
• Experience in creating and maintaining standard templates and forms
• Experience working with employees and the public in an effective and professional manner

• Ability to work with minimal supervision as well as a collaborative team player in a team environment
• Ability to organize and prioritize work in a fast-paced environment
• Ability to generate ideas to improve work procedures and contribute to an environment that fosters growth, development, and innovation
• Superb interpersonal ability to establish and maintain positive and productive working relationships with humility and self-awareness
• Ability and willingness to give and receive honest, balanced feedback
• Demonstrates competence and character that inspires trust
• Acts with integrity and respect in all interactions
• Values and commitment to continuous self-growth and professional learning
• Able to work well under pressure to ensure that deadlines are met

• Organizing, creating, and maintaining databases
• Under the coordination of the Service Delivery Manager, compiling, organizing, and disseminating clinical and administrative data related to the St.Amant Autism Programs
• Assisting in the preparation of reports and presentations in a variety of formats, and maintaining electronic files
• Organizing data in a computerized environment within specified timelines
• Establishing and maintaining a filing system of all hard data and reports produced by the St.Amant Autism Programs
• Entering statistical data electronically, reviewing data for accuracy and completeness, and preparing tables and graphs
• Seeking support from IT or program managers when required to create new databases
• Assisting program managers in the preparation of graphic presentations
• Summarizing qualitative data and organizing it in computer files in a format compatible with the production of reports, graphs, and tables
• Assisting in the compilation of reports to the Province based on data collected and analyzed in the Program
• Assisting the Autism Programs' management team in the compilation of reports related to program outcomes, as requested
• Assisting the Autism Programs' management team in the summary and analysis of data related to CQI and Risk Management, as requested
• Supporting database users in the Program to keep current and accurate information, and in using summary tables and graphs through the creation of appropriate formulas
• Assisting management in creating Program-related databases and summary formulas
• Supporting other administrative staff in maintaining databases created in the Program
• Supporting the scheduling office, as required
• Developing and maintaining the computer employee group lists in conjunction with IT Services
• Supporting St.Amant Autism Programs managers as assigned
• Ensuring that there is appropriate consent related to the exchange of information and reviewing this regularly
• Consulting effectively with other supports and services to ensure coordination of planning
• Developing a clear understanding of health or client record documentation standards according to specific Program policies
• Reporting and documenting all high-risk or potentially high-risk situations according to policy
• Developing competencies in accordance with priority needs of the Program

• Successful candidates will be required to provide a satisfactory Criminal Record Check with Vulnerable Sector Screening, Adult Abuse Registry Check, Child Abuse Registry Check, and Prior Contact Check
• Successful candidates must complete a series of Occupational Health Checks. This includes the requirement to confirm immunization or immunity of specific communicable diseases

St.Amant supports equitable employment practices and promotes an inclusive workforce representative of the people we support, including diverse abilities, backgrounds, cultures, and identities. Applicants can request reasonable accommodations in all aspects of the selection and hiring process.