Branch Administrative & Operations Coordinator

Job Title: Office Admin
Location: Kirkland Lake, ON
12 month renewable contract
22-24$/hour
Postal Code: P2N
Area Code: 705
Keywords: #officeadminjobs #kirklandlake.jobs #administrativejobs
#INDCAN
About the Role
We are looking for an organized and proactive Branch Administrative & Operations Coordinator to support the day-to-day operations of our Kirkland Lake facility. This role provides administrative and operational support to employees and management, with a focus on document control, contractor compliance, employee training coordination, basic IT assistance, and general branch organization.
The ideal candidate takes ownership of recurring tasks, follows up on outstanding items, and helps keep the branch organized and running efficiently.
Key Responsibilities
* Prepare, print, scan, file, and organize branch documentation and records.
* Upload and maintain documentation in SharePoint, Webtool, and other internal systems.
* Maintain QA documentation, job folders, packing slips, and other branch records.
* Maintain contractor documentation, including WSIB clearances and Certificates of Insurance, and follow up on missing or expired information.
* Maintain employee training records, certificates, and expiry dates, and coordinate required training and refresher courses.
* Provide first-line assistance with basic computer, printer, scanner, Microsoft Office, SharePoint, and other technology-related issues.
* Coordinate with corporate IT when additional support is required and assist with basic workstation and technology setup.
* Support onboarding and general employee administrative requirements.
* Assist with branch meetings, lunches, employee events, and other activities.
* Maintain tracking lists and reminders, and follow up on outstanding administrative requirements.
* Identify opportunities to improve administrative processes and branch organization.
* Provide additional administrative and operational support as required.
What We're Looking For
* Previous experience in administration, operations support, or office coordination preferred.
* Strong organization, time management, attention to detail, and follow-through.
* Ability to manage multiple priorities and recurring deadlines.
* Proficiency with Microsoft Office and general computer applications.
* Comfortable learning new systems and assisting others with basic technology issues.
* Experience with SharePoint or document-management systems is an asset.
* Strong written and verbal communication skills.
* Ability to work independently, take initiative, and follow tasks through to completion.
* Experience in an industrial, manufacturing, repair, or service environment is considered an asset.
Ideal Candidate
The successful candidate will be organized, approachable, dependable, and comfortable supporting employees at all levels. They should be willing to learn new systems, take ownership of day-to-day branch support activities, and identify tasks requiring attention without constant direction.
Proposed position for management review. Final employment terms, contract duration, compensation, and posting language subject to HR approval.