Administrative Assistant - HR

Schedule: Monday to Friday, 8:00 AM – 4:30 PM
Pay Rate: $20.00–$22.00/hour, based on experience
Work Arrangement: On-site
Transportation: Reliable transportation is required, as there is no accessible bus route to the location.

About the Role

We are looking for a reliable, organized, and detail-oriented Administrative Assistant to support a Human Resources team. This is an excellent opportunity for someone seeking a long-term, permanent position and who enjoys providing administrative support, maintaining accurate records, and working in a collaborative team environment.

Key Responsibilities

• Provide administrative support for HR projects and initiatives.
• Maintain organized filing systems and accurate records.
• Complete data entry and process documentation.
• Track and schedule employee training, including First Aid and Transportation of Dangerous Goods (TDG).
• Assist with health and safety compliance tracking, including inspection reports and first aid supplies.
• Communicate and follow up with employees and supervisors regarding outstanding documentation and tasks.
• Assist with meeting note-taking and general administrative duties.
• Support facility management activities as required.
• Communicate effectively with office staff, suppliers, and management.
• Perform other administrative duties as assigned by the HR team.

Qualifications & Skills

• Minimum 1 year of administrative assistant experience.
• Diploma or certification in Office Administration is preferred.
• Strong computer skills, including Microsoft Word, Excel, and Outlook.
• Experience with data entry, web navigation, online databases, and web-based training platforms.
• Excellent attention to detail and accuracy.
• Strong verbal and written communication skills.
• Excellent time management and prioritization skills.
• Ability to multitask, stay organized, and meet deadlines.
• Dependable, accountable, and professional.
• Ability to work independently and as part of a team.
• Willingness to learn, adapt, and improve processes.
• Basic mathematical skills and understanding of basic units of measure.
• Ability to work effectively with a diverse group of employees and stakeholders.

What We Offer

• Supportive workplace culture with opportunities for long-term employment.
• Competitive wages based on experience.
• Comprehensive benefits package for full-time permanent employees.
• Health and dental insurance.
• Travel insurance.
• Long-term disability and life insurance.
• Accidental Death & Dismemberment (AD&D) coverage.
• Health Care Spending Account (HCSA).
• Deferred Profit Sharing / Retirement Savings Plan.
• Employee pricing on products.
• Employee Assistance Program (EFAP).
• Social club perks and employee appreciation events.
• Joint Health and Safety Committee (JHSC).

If you are organized, dependable, detail-oriented, and looking for a long-term opportunity in an administrative/HR support role, we would love to hear from you!

AI-enabled tools may be used to sort applications based on job-related criteria. All AI generated results are vetted by our team and the decision of which candidates move forward is always made by a human.