Procurement Coordinator

The Role:

Reporting to the Operations Manager and working closely with the Procurement Lead, the Procurement Coordinator supports the day-to-day procurement activities of the organization by coordinating purchasing transactions, maintaining supplier information, tracking material deliveries, and assisting with inventory replenishment.

The Procurement Coordinator plays a key support role in ensuring materials, equipment, and services are procured efficiently to meet operational and project requirements while maintaining accurate procurement records and following established purchasing processes.

Key Characteristics

• Safety-first mindset.
• Strong attention to detail.
• Highly organized and dependable.
• Effective written and verbal communication skills.
• Customer-focused approach.
• Ability to manage multiple priorities.
• Collaborative team player.
• Alignment with SEM's Core Values.

Core Competencies

• Purchase order administration.
• Vendor communication.
• Material expediting.
• Inventory coordination.
• ERP/MRP systems.
• Data entry and reporting.
• Organization and time management.

Job Responsibilities

Purchasing Administration

• Create and process purchase orders in accordance with company procedures.
• Obtain supplier quotations for routine purchases.
• Verify pricing, quantities, and delivery requirements.
• Maintain purchasing records and procurement documentation.
• Assist with procurement-related administrative activities.

Supplier Coordination

• Communicate with suppliers regarding purchase orders, delivery dates, and order status.
• Follow up on outstanding orders and delivery commitments.
• Escalate supply concerns or delays to the Procurement Lead or Operations Manager.
• Maintain supplier contact information and vendor records.

Material Tracking & Expediting

• Monitor open purchase orders and delivery schedules.
• Track material availability and shipment status.
• Coordinate with suppliers to confirm delivery timelines.
• Assist in resolving routine order discrepancies.

Inventory Support

• Assist with inventory replenishment activities.
• Monitor stock levels and identify materials requiring replenishment.
• Support inventory cycle counts and reconciliation activities.
• Help maintain inventory accuracy within ERP systems.

Reporting & Documentation

• Generate routine procurement and purchasing reports.
• Maintain procurement files and supporting documentation.
• Support data collection for procurement metrics and reporting.
• Ensure purchasing information remains current and accurate.

Cross-Functional Support

• Coordinate with Operations, Production, Engineering, Inventory, and Project teams regarding material requirements.
• Communicate product availability and delivery updates.
• Support ongoing procurement and inventory initiatives as requested.
• Assist with process documentation and administrative improvements.

Decision-Making Authority

• Coordinate purchasing activities within established procedures.
• Obtain quotations and communicate with suppliers regarding routine transactions.
• Escalate supplier issues, pricing decisions, non-standard purchases, and sourcing decisions to the Procurement Lead or Operations Manager.
• Does not have direct reports, supervisory responsibility, or procurement authority beyond delegated purchasing processes.

Qualifications

• 2–5 years of purchasing, procurement coordination, inventory, or administrative experience.
• Experience working in a manufacturing, industrial, construction, or operational environment preferred.
• Familiarity with ERP/MRP systems.
• Strong Microsoft Office skills, particularly Excel.
• Strong organizational and communication skills.
• Post-secondary education in Business, Supply Chain, Administration, or a related discipline is considered an asset.
• Supply chain coursework or designation progress would be considered an asset.