Accounts Payable Specialist

The Accounts Payable Specialist will play a critical role in supporting a high-volume, largely manual Accounts Payable environment. This position involves monitoring shared mailboxes, retrieving vendor invoices, and processing both PO and non-PO transactions. The specialist will ensure timely and accurate processing of approximately 1,000–1,200 invoices per month and manage Canadian indirect taxes compliance.

• Process high-volume invoices for Canadian and US entities with accuracy.
• Ensure proper GST/HST/PST coding.
• Review invoice discrepancies and perform 2-way/3-way match.
• Obtain and verify approval and coding on NON-PO vendor invoices and miscellaneous requests.
• Provide excellent customer service and resolve inquiries and discrepancies with internal staff and vendors.
• Partner with purchasing and operations teams to resolve invoice and purchase order discrepancies.
• Maintain vendor account accuracy, including tax documentation.
• Support CRA audit requests and compliance documentation.
• Respond to vendor inquiries and resolve payment issues.
• Support cross border invoice processing.
• Participate in knowledge transfer with the outgoing AP specialist.
• Document processes and support ERP evaluation.

• 3+ years of high-volume Accounts Payable experience processing 200+ invoices per week.
• 3+ years of experience performing purchase order matching (2-way and/or 3-way matching).
• 3+ years of vendor maintenance and vendor master data management experience.
• 3+ years of experience coding and processing invoices involving Canadian GST/HST/PST tax requirements.
• Strong proficiency in Excel, including the ability to work with spreadsheets and create basic formulas.
• Experience using a large-scale ERP system such as SAP, Oracle, Syteline, or Workday.
• Strong understanding of Canadian indirect taxes (GST/HST/PST).
• Experience supporting multi-currency AP operations (CAD & USD), Syteline, Activeworx.

• Experience with SyteLine.
• Experience with cross-border invoicing and U.S. entities.
• Experience working in a shared services environment.
• Familiarity with SOX controls and audit requirements.
• Personable, approachable, and strong communicator.
• High attention to detail and accuracy.
• Strong customer service mindset when dealing with vendors and internal stakeholders.
• Collaborative team player who can work cross-functionally.
• Strong problem-solving abilities and initiative.
• Comfortable working independently and taking ownership of responsibilities.
• Able to adapt quickly and get up to speed in a fast-paced environment.

You will be part of a team of four, working under the AP Lead. The position is based in Burnaby, BC, with a schedule of Monday to Friday, 8:00 AM to 4:30 PM (40 hours/week). The work arrangement is ideally fully onsite, but a hybrid option is available, with three days onsite (Tuesday, Wednesday, Thursday). The location is transit accessible, and the dress code is business casual.

This is a Contract position based out of Burnaby, BC.

The pay range for this position is $26.44 - $28.84/hr.

This is a fully onsite position in Burnaby,BC.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, les achats, la chaine d'approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du classement Fortune 500. Nous sommes fiers d'avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [email protected] pour connaître d'autres options d'accommodement.

Ordonnance sur l'égalité des chances de San Francisco: Conformément à l'Ordonnance sur l'égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l'intelligence artificielle (IA): Nous pouvons utiliser l'intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. L'IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l'aide d'outils d'IA.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.